MMCAP Event Planner
Closed State & local contract opportunity Posted
- Solicitation number
- 2000018598
- State
- Minnesota
- Responses due
Opportunity facts
- Point of contact
-
- Sherry L Brown sherry.brown@state.mn.us (651) 201-2404
Updated .
About this opportunity
MMCAP, a division of the Minnesota Department of Administration, is requesting proposals for event planning services to coordinate its annual National Member Conference for its pharmaceuticals and healthcare products and services group purchasing organization, with proposals due September 2, 2026.
All responses must be submitted electronically through the Supplier Portal; non-electronic and email submissions will not be accepted. Proposals that do not meet stated Mandatory Requirements will be eliminated from evaluation without advancement.
The scope encompasses meeting planning services for MMCAP's National Member Conference, including coordination of conference logistics and operations for the membership. The cost proposal template itemizes labor costs (hourly rates and hours) and direct costs spanning travel for two to three onsite planners, registration website development with mobile app capability, event technology support, credit card transaction fees for up to 125 vendors, shipping, materials, equipment rental, and miscellaneous event execution costs.
Responders must submit Attachment A (Responder Declarations), Attachment B (Exceptions to State Terms and Conditions), Attachment C (Cost Detail), Attachment D (Workforce and Equal Pay Declaration per Minnesota Department of Human Rights requirements for contracts exceeding $100,000), and Attachment E (Reference Form). For contracts exceeding $100,000, responders must hold or apply for a Workforce Certificate from the Minnesota Department of Human Rights; contracts exceeding $500,000 also require an Equal Pay Certificate or approved exemption.
The cost proposal must be submitted separately as Attachment C through the Supplier Portal. File uploads are limited to 25 megabytes per file, and file names cannot exceed 50 characters without special characters. Responders should establish multi-factor authentication in advance and allow sufficient time before the September 2 deadline. Technical assistance is available from the SWIFT Contractor Assistance HelpDesk at 651-201-8100, Option 1.
Opportunity text
MMCAP, a division of the Minnesota Department of Administration, is issuing an RFP for the services of a contractor(s) that will serve as meeting planner on behalf of its pharmaceuticals and healthcare products and services group purchasing organization. MMCAP hosts its National Member Conference (NMC) for its membership and is seeking the assistance of a meeting planner to coordinate this annual conference. MMCAP Event Planner Responders must submit their responses on the Supplier Portal. No non-electronic or email responses will be accepted. The response must be submitted no later than the date and time stated in the RFP and Event Details. SWIFT Contractor Assistance HelpDesk: 651-201-8100, Option 1. If your response does not meet the Mandatory Requirements, it will not move forward in the evaluation process.
Files
| File | Type | Posted |
|---|---|---|
| MMCAP_Event_Planner_RFP_Attachments.pdf | ||
| Cost_Proposal_2028.xlsx | XLSX spreadsheet | |
| MMCAP_Event_Planner.pdf | ||
| SWIFT.Tips.pdf | ||
| PT_Sample_Contract_and_Exhibits.pdf | ||
| Cost_Proposal_2027.xlsx | XLSX spreadsheet | |
| MMCAP_Event_Planner_RFP_08-12-26.pdf |
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