MMCAP_Event_Planner.pdf
PDF 23 KB Posted
- Attached to
- MMCAP Event Planner
- Solicitation number
- 2000018598
- Issued by
- Minnesota
About this file
This Request for Proposal (RFP) document is issued by MMCAP, a division of the Minnesota Department of Administration, seeking a qualified event planner contractor to coordinate and manage the organization's annual National Member Conference (NMC). MMCAP operates as a group purchasing organization focused on pharmaceuticals and healthcare products and services. The primary scope of work involves meeting planning services for the NMC, which serves MMCAP's membership. Interested responders must submit their proposals electronically through the Supplier Portal by the deadline specified in the RFP and Event Details documentation. The RFP emphasizes that responses not meeting the stated Mandatory Requirements will be eliminated from consideration and will not advance to the evaluation phase. Assistance with portal submission or other RFP-related questions can be obtained by contacting the SWIFT Contractor Assistance HelpDesk at 651-201-8100, Option 1. No alternative submission methods, including non-electronic or email submissions, will be accepted.
The document does not contain detailed pricing information, funding amounts, or contract term specifics within the summary provided. Potential bidders should refer to the complete RFP documentation for information regarding compensation structure, contract duration, renewal options, set-asides, and any other financial or administrative requirements that may apply to this procurement opportunity.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| MMCAP_Event_Planner_RFP_Attachments.pdf | ||
| Cost_Proposal_2028.xlsx | XLSX spreadsheet | |
| SWIFT.Tips.pdf | ||
| PT_Sample_Contract_and_Exhibits.pdf | ||
| Cost_Proposal_2027.xlsx | XLSX spreadsheet | |
| MMCAP_Event_Planner_RFP_08-12-26.pdf |
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Text version
Event Description MMCAP, a division of the Minnesota Department of Administration, is issuing an RFP for the services of a contractor(s) that will serve as meeting planner on behalf of its pharmaceuticals and healthcare products and services group purchasing organization. MMCAP hosts its National Member Conference (NMC) for its membership and is seeking the assistance of a meeting planner to coordinate this annual conference.
MMCAP Event Planner
Responders must submit their responses on the Supplier Portal. No non-electronic or email responses will be accepted. The response must be submitted no later than the date and time stated in the RFP and Event Details.
SWIFT Contractor Assistance HelpDesk: 651-201-8100, Option 1.
If your response does not meet the Mandatory Requirements, it will not move forward in the evaluation process.
General Comments
* ***ATTENTION RESONDERS***
All responses must be submitted electronically through the SWIFT portal. No emailed, paper or faxed responses will be accepted. Please be aware there are attachments included in this event. The responder is responsible for reviewing all attachments, including Event Details and Responder Declaration documents.
General Questions Question Ideal Response
DIVERSITY AND INCLUSION
Is your business based in Minnesota and considered small according to the OSP small business size standards? The link below provides size standard requirements. Please note (all web addresses can be copied and pasted into a web browser for further review) https://mn.gov/admin/business/vendor-info/oep/sbcp/size/
And:
Is your business a for-profit business that is majority owned, operated and controlled by:
• a racial minority,
• a woman,
• a person with a substantial physical disability,
• a veteran or service-disabled veteran, or is your business
• located in, or the owner lives in, an economically disadvantaged county?
( http://mn.gov/admin/business/vendor-info/oep/sbcp/ed/counties )
If your company meets these basic criteria, it may be eligible for certification in the state’s Small Business Procurement Program. For more information on eligibility requirements please visit https://sbcp.mn.gov/.
You can also contact the Office of Equity in Procurement at Procurement.Equity@state.mn.us or 651-201-2402 for further information.
• Do you believe your company meets the criteria listed above?
• Your response to this question is for informational purposes only. If you select YES, and are not certified, a member of the Office of Equity in Procurement will contact you to provide additional information regarding
Event Details
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Brown,Sherry L Phone: 651/201-2404 Fax #:
Email: Sherry.Brown@state.mn.us
Event ID Format Type Page G0210-2000018598 Sell RFx 1 Event Round Version 1 1 Event Name MMCAP Event Planner Start Time Finish Time
08/12/2026 14:00:00 CDT 09/02/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
In order to participate in this event YOU MUST BE REGISTERED as either a bidder or a supplier.
the State’s Small Business Procurement Program. (Responders must select Yes or No to continue submitting their response.)
Required: Yes Ideal Resp Reqd? No
Response Comments
Upload all required or requested attachments here.
Required: Yes Ideal Resp Reqd? No
A file attachment is required to satisfy this question.
Your bid will need to be edited online to include attachment responses.
Response Comments
If you fail to upload attachments requested in the solicitation, your response may be disqualified. Have you uploaded the required or requested attachments? (Yes / No)
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Brown,Sherry L Phone: 651/201-2404 Fax #:
Email: Sherry.Brown@state.mn.us
Event ID Format Type Page G0210-2000018598 Sell RFx 2 Event Round Version 1 1 Event Name MMCAP Event Planner Start Time Finish Time
08/12/2026 14:00:00 CDT 09/02/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Line Details Line: 1 Item ID: Line Qty: 1 UOM: EACH Bid Qty: 1 Required: Yes Reserve Price: No
Description: MMCAP Event Planner
Question Response What is the price per unit?
Required: Yes Ideal Resp Reqd? No
Response Comments
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Brown,Sherry L Phone: 651/201-2404 Fax #:
Email: Sherry.Brown@state.mn.us
Event ID Format Type Page G0210-2000018598 Sell RFx 3 Event Round Version 1 1 Event Name MMCAP Event Planner Start Time Finish Time
08/12/2026 14:00:00 CDT 09/02/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Bidder Information Firm Name:
Name: Signature: Date:
Phone #: Fax #:
Street Address:
City & State: Zip Code:
Email:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Brown,Sherry L Phone: 651/201-2404 Fax #:
Email: Sherry.Brown@state.mn.us
Event ID Format Type Page G0210-2000018598 Sell RFx 4 Event Round Version 1 1 Event Name MMCAP Event Planner Start Time Finish Time
08/12/2026 14:00:00 CDT 09/02/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix A - Line Specifications Line: 1 Item ID: Line Qty: 1 UOM: EACH Description: MMCAP Event Planner
Item Specifications
Manufacturer:
Mfg Item ID:
Item Length: 0 Item Height: 0 Item Width: 0 Dimension UOM:
Item Volume: 0 Volume UOM:
Item Weight: 0 Weight UOM:
Item Size: Item Color:
Shipping Information
Schedule: 1 Ship To: ADMIN/STATE PROCUREMENT
112 ADMINISTRATION BLDG
50 SHERBURNE AVE
ST PAUL MN 55155-1402
United States
Quantity: 1 Due Date: 09/07/2026 Freight Terms:
Ship Via:
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Brown,Sherry L Phone: 651/201-2404 Fax #:
Email: Sherry.Brown@state.mn.us
Event ID Format Type Page G0210-2000018598 Sell RFx 5 Event Round Version 1 1 Event Name MMCAP Event Planner Start Time Finish Time
08/12/2026 14:00:00 CDT 09/02/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
Appendix B - Terms & Conditions
1. Please review the attached Terms and Conditions attached to the event.
Last Updated: 12/24/2018
Event Details (cont.)
Bidder: PUBLIC EVENT DETAILS
Agency: Admin/State Procurement Contact: Brown,Sherry L Phone: 651/201-2404 Fax #:
Email: Sherry.Brown@state.mn.us
Event ID Format Type Page G0210-2000018598 Sell RFx 6 Event Round Version 1 1 Event Name MMCAP Event Planner Start Time Finish Time
08/12/2026 14:00:00 CDT 09/02/2026 14:00:00 CDT
Event Currency: US Dollar Bids allowed in other currency: No
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