Medical Director and Physician Staffing
Closed State & local contract opportunity Posted
- Solicitation number
- 2136788
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Crista Curry crista.curry@nysvets.org (607) 843-3148
Updated .
About this opportunity
The New York State Department of Health, Oxford Veterans Home is requesting quotes for Medical Director and Physician Support Staff services under RFQ C043779, with quotes due August 13, 2026 at 4:00 p.m. ET. This is a five-year contract serving a 242-bed skilled nursing and rehabilitation facility in Chenango County with a veteran population including veteran spouses and Gold Star parents.
The scope comprises one Medical Director position and physician support staff consisting of no more than two physicians and two Advanced Practice Providers (APPs), all licensed in New York State. The Medical Director will work on-site 1–2 full working days per week, Monday through Friday, 8:00 a.m.–4:30 p.m., with on-call availability for emergencies and regulatory inspections. Physician support staff will provide on-site coverage five days per week during the same hours with 24/7 on-call availability. Services include clinical leadership, oversight of medical policies and procedures, routine and as-needed resident evaluations, care coordination, electronic medical record documentation, participation in care planning, and collaboration with interdisciplinary teams to ensure regulatory compliance. The facility maintains a 32-bed enhanced memory care unit for residents with cognitive impairment and Alzheimer's disease.
Bidders must be medical practices or staffing agencies with a minimum of three years' experience placing or employing Medical Directors, Physicians, and APPs licensed in New York State. Medical Directors must have at least two years of medical administrative or supervisory experience; other physicians and APPs must have at least one year of post-licensure experience in skilled nursing facilities or hospital-based long-term care units. Cost proposals must include all labor, materials, overhead, administrative expenses, and travel as fully burdened fixed pricing for each contract year. Bidders should base proposals on an estimated 60 residents annually with 70% or greater VA service-connected status; the Department will reimburse at fair market value based on a percentage of Medicare CPT Allowable Rates. The Department reserves the right to award for Medical Director services only or for both services combined. Written questions are due July 24, 2026, with answers posted by July 31, 2026.
Opportunity text
The New York State Department of Health, Oxford Veterans Home (NYSDOH OVH) herein referred to as "Facility," is a 242-bed skilled nursing and rehab facility including a 32-bed enhanced memory care unit for residents with cognitive impairment and Alzheimer's disease, located in Chenango County, Hwy 220, Oxford, New York 13830. The Facility provides care to a population of Veterans, Veteran Spouses and Gold Star Parents. The Oxford Facility is one of four Veterans Homes and is part of the New York State Department of Health. The Facility is seeking qualified vendors to provide Medical Director and Physician Support Staff services for its skilled nursing facility. The selected vendor will be responsible for delivering comprehensive clinical oversight and medical services necessary to support the health, safety, and regulatory compliance of the resident population. Services shall include, but not limited to, a combination of regularly scheduled onsite coverage, availability for on-call consultation, and timely response to urgent and emergent resident care needs. The Medical Director will provide clinical leadership, oversight of medical policies and procedures, and collaboration with interdisciplinary teams to ensure adherence to applicable federal and state regulations, including those governing skilled nursing facilities. Physician support staff services shall include, but are not limited to, routine and as-needed resident evaluations, coordination of care, documentation in the facility's electronic medical record system, and participation in care planning processes. The vendor must ensure adequate staffing levels to meet the clinical demands of the facility, maintain continuity of care, and support quality outcomes. The selected vendor will be expected to work collaboratively with facility administration, nursing leadership, and other healthcare professionals, while maintaining consistent communication, availability, and responsiveness across onsite and on-call services. The Request for Quotes and associated Bid Form can be found on the Department's Funding Page at https://www.health.ny.gov/funding as well as attached to this posting. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: None
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