C043779 Medical Director Amendment 1.pdf
PDF 212 KB Posted
- Attached to
- Medical Director and Physician Staffing
- Solicitation number
- 2136788
- Issued by
- Chautauqua County, New York
About this file
This is an amendment to a Request for Quote (RFQ C043779) issued by the New York State Department of Health for the Oxford Veterans Home, a 242-bed skilled nursing and rehabilitation facility in Chenango County, New York. The RFQ seeks qualified vendors to provide Medical Director and Physician Support Staff services, comprised of one Medical Director and no more than two physicians and two Advanced Practice Providers, all licensed in New York State. The Medical Director will provide on-site coverage one to two full working days per week, Monday through Friday, 8:00 a.m. to 4:30 p.m., with on-call availability for emergencies and regulatory inspections. Physician support staff will provide on-site coverage five days per week during the same hours with 24/7 on-call availability. The original RFQ was issued July 17, 2026, with the deadline for written questions extended to August 5, 2026 at 4:00 p.m. ET, answers posted by August 7, 2026, and the RFQ response deadline extended to August 20, 2026 at 4:00 p.m. ET. The contract term is five years. Bidders must be medical practices or staffing agencies with a minimum of three years' experience placing or employing Medical Directors, Physicians, and APPs in New York State, with Medical Directors requiring at least two years of medical administrative or supervisory experience and other physicians and APPs requiring at least one year of post-licensure experience in skilled nursing facilities or hospital-based long-term care units.
Cost proposals must include all labor, materials, overhead, administrative expenses, and travel as fully burdened fixed pricing for each contract year based on an estimated 60 residents annually with 70% or greater VA service-connected status. The Department will reimburse at fair market value based on a percentage of Medicare CPT Allowable Rates, with detailed monthly invoices submitted electronically and payment made in accordance with Article XI-A of New York State Finance Law. The facility maintains an average daily census of 217 of 242 beds with approximately 13 new admissions per month and 10 discharges per month, with 95 to 98 percent representing long-term stay residents and 2 to 5 percent short-term or subacute care residents. All electronic quote submissions must be in PDF Optical Character Recognition searchable format with a font size of eleven points or larger, include appropriate headers and footers, and contain handwritten signatures in blue ink. The Department reserves the right to award for Medical Director services only or for both services combined. Late bids will not be considered, and submissions must be made electronically to OXFORDVETS-CONTRACTS@LIST.NY.GOV with the subject line "RFQ #C043779 Medical Director and Physician Staffing."
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Text version
RFI C043779: Medical Director and Physician Staffing Amendment 1 Posted 7/29/26
The following are official modifications, which are hereby incorporated into RFQ C043779, Medical Director and Physician Staffing.
The information contained in this amendment prevails over the original RFI language.
For all amendments below, deleted language appears in strikethrough (XXX) and added language appears in red underline (XXX):
Designated Contact:
Crista Curry NYS Veterans Home at Oxford 4207 State Highway 220 Oxford, New York 13830 Email: OXFORDVETS-CONTRACTS@LIST.NY.GOV Crista.Curry@health.ny.gov
1. Calendar of Events
RFQ C043779 – Medical Director and Physician Staffing
Event
Date
Issuance of Request for Quote
July 17, 2026
Deadline for Submission of Written Questions
July 24, 2026, August 5, 2026 4:00 p.m.
ET
Answers to Questions Posted
July 31, 2026 On or about August 7, Request for Quote Response Deadline
August 13, 2026, August 20, 2026, 4:00 p.m. ET
4C. Historical Patient Census Data
The Department has a licensed capacity of 242 beds and has been increasing its census to reach at least a 95% occupancy, or daily census average of over 230 residents. While this census will comprise primarily of long term stay residents, approximately 95-98% of census, there will be a small percentage (2-5%) made up of short term, or subacute care residents. The Department expects to admit approximately 150 new residents annually. The average daily census is 217 of 242 beds. The average annual admission volume is 13 per month. The average annual discharge volume is 10 per month.
As of July 8th, 2026, the Department has 61 residents with 70% or great Service Connection Status. Historically, the Department serves an average of 50–60 individuals within this classification. For the purposes of this RFQ, all bidders shall base their cost proposals on an assumed population of 60 individuals, representing the standard upper-bound estimate.
4.1 RFQ Response and Electronic Submission Requirements
The Cost Proposal must be received by the Department, no later than the Request for Quote Response Deadline specified in Section 1. (Calendar of Events). Late bids will not be considered.
The completed Attachment B-Cost Proposal must be received electronically by the Department’s email, OXFORDVETS-CONTRACTS@LIST.NY.GOV Crista.Curry@nysvets.org.
The Subject Line “RFQ #C043779 Medical Director and Physician Staffing by the Request for Quote Response Deadline date/time listed in Section 1, Calendar of Events.
All electronic quote submissions should be clear and include page numbers on the bottom of each page. NOTE: Bidders should request a receipt containing the time and date received. Submission of quotes in a manner other than as described in these instructions (e.g., fax) will not be accepted.
In the event an electronic submission cannot be read by the Department, the Department reserves the right to request a hard copy and/or electronic resubmission of any unreadable files. The Bidder shall have two (2) business days to respond to such requests and must certify the resubmission is identical to the original submission. Hardcopy will prevail.
Electronic Submission Email Subject Line: <Bidder Name>, RFQ # C043779 Medical Director and Physician Staffing bookmark://_CALENDAR_OF_EVENTS/
Email PDF Submission Instructions:
1. All electronic quote submissions should be in PDF Optical Character Recognition (OCR) searchable format.
2. A font size of eleven (11) points or larger should be used. All submitted documents should contain appropriate header and footer information.
3. Where signatures are required, the quotes should have a handwritten signature (wet ink) and be signed in blue ink. A scan of the handwritten (wet ink) signature can be used for electronic submission in the PDF. The Department reserves the right to request hard copy originals of all signature pages at any time.
4. The Department discourages overly lengthy Quotes. Therefore, marketing brochures, user manuals or other materials beyond that sufficient to present a complete Quote, are not desired and will not be reviewed or evaluated. Elaborate artwork or expensive paper is not necessary or desired. In order for the Department to evaluate bids fairly and completely, all Quotes should follow the format described in this RFQ and provide all requested information and no extraneous or additional information or material.
5. Audio and/or videotapes are not allowed. Any submitted audio or videotapes will be ignored by the evaluation teams.
7.2 Reimbursement
Payment of invoices submitted by the successful Bidder pursuant to the terms of the Contract entered into pursuant to this RFQ by the Department shall be made in accordance with Article XI-A of the New York State Finance Law. Payment terms will be:
If awarded a contract, the Contractor shall submit detailed monthly invoices on such forms and in such detail as the Department may require.
Bidder shall submit invoices electronically with the contract number clearly indicated to:
OXFORDVETS-CONTRACTS@LIST.NY.GOV Crista.Curry@nysvets.org.
mailto:OXFORDVETS-CONTRACTS@LIST.NY.GOV
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