Median Maintenance Services

The City of Charlotte, North Carolina, has issued Request for Proposal (RFP) #269.2026.149 for comprehensive median maintenance services across three distinct districts: East District B, West District B, and the South Corridor Infrastructure Program (SCIP) area. The procurement seeks a contractor to provide maintenance for 29 total locations, encompassing turf, ornamental trees, shrubs, perennials, concrete dividers, curb and gutter expansion joints, and mulch areas. Services include bi-weekly maintenance cycles involving mowing, edging, debris removal, pruning, mulching, pest control, and vegetation management for road medians and right-of-way areas. The contract evaluation will use a 100-point system, with equal weight (25 points each) given to technical approach, experience and qualifications, equipment and resources, and cost proposal. A non-mandatory virtual pre-proposal conference is scheduled for December 10, 2025, at 9 AM EST, with proposals due by December 16, 2025, at 3 PM EST through the Bonfire electronic procurement portal. The City intends to award all locations within a district to a single contractor, with compensation to be paid bi-weekly at the contract unit price.

The RFP includes specific requirements for Minority, Women, and Small Business Enterprise (M/W/SBE) participation, with vendors required to complete a Subcontractor/Supplier Utilization Commitment form documenting M/W/SBE vendors certified by the City of Charlotte. Bidders must possess specific state-mandated professional licenses, including North Carolina Landscape Contractor License, Pesticide Licenses for Turf and Ornamentals, and Right-of-Way categories. Contractors must also complete certification forms regarding debarment, anti-lobbying compliance, and company background checks. While no specific budget range is explicitly stated, the pricing schedules suggest a multi-year contract structure with 26-week service periods across three contract years. Bidders must provide comprehensive documentation including equipment lists, references, licensing certifications, and potential exceptions to the RFP terms. The City emphasizes environmental considerations and sustainable practices, with potential for contract adjustments based on performance inspections and compliance with local and federal regulations.