Liquid Oxygen and Tank Rental Services

The West Virginia Office of Shared Administration (WVOSA), Purchasing Division, is soliciting bids on behalf of the Department of Health Facilities at Welch Community Hospital for liquid oxygen and tank rental services under ARFQ 0512 WEH2700000002, with bids due August 11, 2026 at 10:00 AM EST. The solicitation is subject to federal procurement requirements under 2 C.F.R. 200.317–200.327, with separate evaluation tracks for state-level and county/local procurements using federal funds; vendors willing to extend contracts to federal funds procurement must sign required federal contract provisions.

The scope encompasses a four-year open-end contract for monthly rental of one 6,000-gallon or greater liquid cryogenic vessel and one 525-gallon or greater reserve tank, with estimated annual liquid oxygen consumption of 5,200,000 cubic feet (5,200 units per 1,000 FTS). The awardee must provide complete installation, labor, materials, and maintenance at no additional cost, including crane service for vessel placement and dual safety and pressure-temperature control manifold piping. Installation and testing must be completed within forty calendar days of award. Standard deliveries must occur within seven calendar days; emergency deliveries within three calendar days, all F.O.B. destination with delivery charges included in bid pricing. The contractor must maintain sufficient inventory, designate a primary contract manager available during normal business hours, provide quarterly and annual purchasing reports, and carry valid Certificates of Analysis or Conformance.

Line items include monthly vessel rentals (twelve months per year across four years), liquid oxygen per 1,000 FTS, oxygen shipping and handling/demurrage charges per delivery (estimated 52 annual deliveries), and Certificate of Analysis/Certificate of Conformance charges per delivery. Vendors must submit unit prices for each line item and all four contract years on the provided pricing page; failure to complete pricing results in disqualification. Award is made to the vendor with the lowest overall total cost meeting mandatory specifications.

The pre-bid meeting is July 28, 2026 at 1:00 PM EST; questions are due July 30, 2026 at 10:00 AM EST. Bids are submitted to Kanawha Valley Building, Health and Human Resources Department, 300 Capitol Street, 7th Floor, Charleston, West Virginia 25301. Contact Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov. All vendors must execute a Purchasing Affidavit confirming no default on monetary obligations to the state or political subdivisions exceeding one thousand dollars in aggregate.