Final_ARFQ_0512_WEH2700000002_1_WV_ARFQ_FORM.PDF
PDF 754 KB Posted
- Attached to
- Liquid Oxygen and Tank Rental Services
- Solicitation number
- ARFQ 0512 WEH2700000002 3
- Issued by
- Kanawha County, West Virginia
About this file
This is an Agency Request for Quote (ARFQ) form issued by the West Virginia Office of Shared Administration (WVOSA), Purchasing Division, on behalf of the Department of Health Facilities' Welch Community Hospital. The solicitation seeks bids to establish an open-end contract for the rental of liquid cryogenic oxygen equipment and the purchase of gases and supplies for the hospital located at 454 McDowell Street, Welch, West Virginia. The required equipment includes one 6,000-gallon or greater liquid cryogenic vessel and one 525-gallon or greater reserve tank. The contract covers a four-year term with estimated annual consumption of 5,200,000 cubic feet of liquid oxygen (5,200 units per 1,000 FTS). The procurement includes ancillary services such as shipping, handling, delivery, demurrage charges, and Certificate of Analysis/Certificate of Conformance charges per delivery. A prebid meeting is scheduled for July 21, 2026, at 1:00 PM EST, with a questions deadline of July 23, 2026, at 10:00 AM EST. The solicitation closes on July 30, 2026, at 10:00 AM. Bids should be submitted to the Kanawha Valley Building, Health and Human Resources Department, 300 Capitol Street, 7th Floor, Charleston, West Virginia 25301.
Vendors should submit pricing for each line item across all four contract years, with unit prices for monthly equipment rental (12 months per year), liquid oxygen per 1,000 FTS (5,200 units annually), and per-delivery charges. The procurement contact is Roberta A. Wagner at (304) 558-0437 or roberta.a.wagner@wv.gov. All offers are subject to the terms and conditions contained in the solicitation document. The contract structure separates pricing into discrete yearly components (Years 1-4) to allow for potential rate adjustments throughout the contract period.
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Other files
| File | Type | Posted |
|---|---|---|
| Addendum Form 2.pdf | ||
| Addendum 1.pdf | ||
| Federal Funds Addendum.pdf | ||
| TCA ..pdf | ||
| Final_ARFQ_0512_WEH2700000002_2_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0512_WEH2700000002_3_WV_ARFQ_FORM.PDF | ||
| WV-43 - WV-36.pdf | ||
| Specifications Liquid Oxygen.docx | DOCX document | |
| Pre Bid Sign in Sheet.pdf | ||
| PAffidavit.pdf | ||
| Exhibit A Pricing Page.xlsx | XLSX spreadsheet |
Show all 11
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Text version
Date Printed: Jul 16, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Equip. Rental
Proc Folder: 2017296 Reason for Modification:
Doc Description: Liquid Oxygen and Tank Rental Services
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2026-07-16 2026-07-30 10:00 ARFQ 0512 WEH2700000002 1
BID RECEIVING LOCATION
KANAWHA VALLEY BUILDING
HEALTH AND HUMAN RESOURCES
300 CAPITOL ST
7TH FLOOR
CHARLESTON WV 25301
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Roberta A Wagner
(304) 558-0437 roberta.a.wagner@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 16, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
1. PURPOSE AND SCOPE: The West Virginia Office of Shared Administration (WVOSA), Purchasing Division is soliciting bids on behalf of The Department of Health Facilities, Welch Community Hospital (Agency) to establish an open-end contract for the rental of one (1) 6,000 gallon or greater liquid cryogenic vessel (single) and one (1) 525 gallon or greater reserve tank and the purchase of gases and supplies for Welch
Community Hospital, 454 McDowell Street, Welch, WV 24801.
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
1 RENTAL LIQUID CRYOGENIC VESSEL
(SINGLE) YEAR 1
12.00000 MO
Comm Code Manufacturer Specification Model # 72154057
Extended Description:
Monthly rental of one (1) 6,000 gallon or greater liquid cryogenic vessel 3.1.1.1 (Year 1)
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
2 RENTAL LIQUID CRYOGENIC VESSEL
(SINGLE) RESERVE TANK YEAR 1
12.00000 MO
Comm Code Manufacturer Specification Model # 72154057
Extended Description:
Monthly rental of one (1) 525 gallon or greater reserve tank 3.1.1.1 (Year 1)
Date Printed: Jul 16, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Liquid oxygen per 1,000 FTS YEAR 1 5200.00000 EA
Comm Code Manufacturer Specification Model # 42271718
Extended Description:
Liquid Oxygen per 1000 FTS 3.1.1.1 (Year 1) Estimated annual usage 5,200,000 FTS divided by 1,000=5,200 FTS estimated annual usage
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Oxygen shipping, handling, demurrage charge YEAR 1
52.00000 EA
Comm Code Manufacturer Specification Model # 42271718
Shipping, Handling, Delivery, Demurrage Charge per delivery, if applicable 3.1.1.15 (Year 1)
Date Printed: Jul 16, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 CofA/CofC Charge per delivery YEAR 1 52.00000 EA
Comm Code Manufacturer Specification Model # 42271718
Extended Description:
CofA/CofC Charge per delivery, if applicable 3.1.1.17 (Year 1)
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
6 RENTAL LIQUID CRYOGENIC VESSEL
(SINGLE) YEAR 2
12.00000 MO
Comm Code Manufacturer Specification Model # 72154057
Monthly rental of one (1) 6,000 gallon or greater liquid cryogenic vessel 3.1.1.1 (Year 2)
Date Printed: Jul 16, 2026 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
7 RENTAL LIQUID CRYOGENIC VESSEL
(SINGLE) RESERVE TANK YEAR 2
12.00000 MO
Comm Code Manufacturer Specification Model # 72154057
Extended Description:
Monthly rental of one (1) 525 gallon or greater reserve tank 3.1.1.1 (Year 2)
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Liquid oxygen per 1,000 FTS YEAR 2 5200.00000 EA
Comm Code Manufacturer Specification Model # 42271718
Extended Description:
Liquid Oxygen per 1000 FTS 3.1.1.1 (Year 2) Estimated annual usage 5,200,000 FTS divided by 1,000=5,200 FTS estimated annual usage
Date Printed: Jul 16, 2026 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Oxygen shipping, handling, demurrage charge YEAR 2
52.00000 EA
Comm Code Manufacturer Specification Model # 42271718
Extended Description:
Shipping, Handling, Delivery, Demurrage Charge per delivery, if applicable 3.1.1.15 (Year 2)
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 CofA/CofC Charge per delivery YEAR 2 52.00000 EA
Comm Code Manufacturer Specification Model # 42271718
CofA/CofC Charge per delivery, if applicable 3.1.1.17 (Year 2)
Date Printed: Jul 16, 2026 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
11 RENTAL LIQUID CRYOGENIC VESSEL
(SINGLE) YEAR 3
12.00000 MO
Comm Code Manufacturer Specification Model # 72154057
Extended Description:
Monthly rental of one (1) 6,000 gallon or greater liquid cryogenic vessel 3.1.1.1 (Year 3)
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
12 RENTAL LIQUID CRYOGENIC VESSEL
(SINGLE) RESERVE TANK YEAR 3
12.00000 MO
Comm Code Manufacturer Specification Model # 72154057
Monthly rental of one (1) 525 gallon or greater reserve tank 3.1.1.1 (Year 3)
Date Printed: Jul 16, 2026 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Liquid oxygen per 1,000 FTS YEAR 3 5200.00000 EA
Comm Code Manufacturer Specification Model # 42271718
Extended Description:
Liquid Oxygen per 1000 FTS 3.1.1.1 (Year 3) Estimated annual usage 5,200,000 FTS divided by 1,000=5,200 FTS estimated annual usage
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 Oxygen shipping, handling, demurrage charge YEAR 3
52.00000 EA
Comm Code Manufacturer Specification Model # 42271718
Shipping, Handling, Delivery, Demurrage Charge per delivery, if applicable 3.1.1.15 (Year 3)
Date Printed: Jul 16, 2026 Page:9 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 CofA/CofC Charge per delivery YEAR 3 52.00000 EA
Comm Code Manufacturer Specification Model # 42271718
Extended Description:
CofA/CofC Charge per delivery, if applicable 3.1.1.18 (Year 3)
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
16 RENTAL LIQUID CRYOGENIC VESSEL
(SINGLE) YEAR 4
12.00000 MO
Comm Code Manufacturer Specification Model # 72154057
Monthly rental of one (1) 6,000 gallon or greater liquid cryogenic vessel 3.1.1.1 (Year 4)
Date Printed: Jul 16, 2026 Page:10 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price
17 RENTAL LIQUID CRYOGENIC VESSEL
(SINGLE) YEAR 4
12.00000 MO
Comm Code Manufacturer Specification Model # 72154057
Extended Description:
Monthly rental of one (1) 6,000 gallon or greater liquid cryogenic vessel 3.1.1.1 (Year 4)
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 18 Liquid oxygen per 1,000 FTS YEAR 4 5200.00000 EA
Comm Code Manufacturer Specification Model # 42271718
Extended Description:
Liquid Oxygen per 1000 FTS 3.1.1.1 (Year 4) Estimated annual usage 5,200,000 FTS divided by 1,000=5,200 FTS estimated annual usage
Date Printed: Jul 16, 2026 Page:11 FORM ID: WV-PRC-ARFQ-002 2020/05
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 19 Oxygen shipping, handling, demurrage charge YEAR 4
52.00000 EA
Comm Code Manufacturer Specification Model # 42271718
Extended Description:
Shipping, Handling, Delivery, Demurrage Charge per delivery, if applicable 3.1.1.15 (Year 4)
INVOICE TO SHIP TO
HEALTH AND HUMAN
RESOURCES
HEALTH AND HUMAN
RESOURCES
WELCH COMMUNITY
HOSPITAL
WELCH COMMUNITY
HOSPITAL
454 MCDOWELL ST 454 MCDOWELL ST
WELCH WV WELCH WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 20 CofA/CofC Charge per delivery YEAR 4 52.00000 EA
Comm Code Manufacturer Specification Model # 42271718
Extended Description:
CofA/CofC Charge per delivery, if applicable 3.1.1.17 (Year 4)
SCHEDULE OF EVENTS
Line Event Event Date
1 PREBID MEETING 1:00PM EST 2026-07-21
2 QUESTIONS DEADLINE 10:00AM EST 2026-07-23
Document Phase Document Description Page
WEH2700000002 Final Liquid Oxygen and Tank Rental Services
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