LCA-BAS Inspection-SPSSC-DM

The State of Illinois Department of Military Affairs is seeking building automation system (BAS) inspection and maintenance services for Lincoln's Challenge Academy through a small purchase with sole source conditions. The procurement specifically targets the Automated Logic WebCTRL building automation system across three buildings (H0455, H0456, H0457) located in Rantoul, IL. Environmental Control Solutions, Inc. (ECSi) has been identified as the sole authorized dealer for this project, with a contract term running from the date of last signature through June 30, 2026. The services include quarterly service visits, comprehensive system inspections, software maintenance, automatic system upgrades, and detailed reporting of network routers, controllers, air handling units, variable air volume boxes, and exhaust fans. Key deliverables encompass database management, system performance validation, energy efficiency control assessments, alarm log reviews, and optional remote monitoring. The contract opportunity was posted on July 11, 2025, with a proposal due date of July 16, 2025, requiring vendors to demonstrate expertise in building automation systems and compliance with state procurement regulations.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, though it requires strict compliance with federal and state regulations regarding nondiscrimination, environmental standards, and procurement guidelines. ECSi, as the incumbent and sole authorized Automated Logic dealer, has been operating in the greater Peoria and Springfield markets since 2006 and maintains factory-trained technicians with direct access to manufacturer support. The total contract value is $25,090.00, which includes a primary service package of $23,420.00 for the twelve-month period and provisions for additional repair services at $167.00 per hour, with a maximum of 10 supplemental hours. The procurement is funded through federal sources for fiscal year 2026 and is contingent upon appropriation availability. Vendor requirements include maintaining appropriate insurance, adhering to prevailing wage laws, and complying with state standard terms and conditions. No subcontractors are currently disclosed, and the contract includes provisions for potential termination for convenience or cause.