Janitorial Services for KY State Treasurer

The Commonwealth of Kentucky Finance and Administration Cabinet, on behalf of the Kentucky State Treasurer, is requesting bids for janitorial services at the West Frankfort Office Complex in Frankfort, with bids due August 11, 2026 at 1:30 PM EST. Kentucky resident bidders receive reciprocal preference under KRS 45A.490-494, and qualified bidders including Kentucky Correctional Industries and nonprofits serving individuals with severe disabilities receive preference equal to 15–20 percent of maximum points.

The scope covers routine janitorial services for approximately 14,000 square feet of an 18,480-square-foot facility, performed Monday through Friday between 5:00 PM and 10:00 PM, with optional weekend availability from 7:00 AM to 3:00 PM. Daily tasks include entrance and exit cleaning, garbage collection, floor and restroom maintenance, and drinking fountain and kitchenette cleaning. Weekly work encompasses floor, wall, and ceiling cleaning; monthly tasks include furniture and blind cleaning; quarterly tasks include carpet extraction and floor stripping and waxing; and semi-annual tasks include window and employee workspace cleaning. The scope also includes separate deep cleaning services quoted per occurrence.

Award will be made on a best-value basis: price (80 points, with lowest bidder receiving maximum points), customer reviews from up to two current references (10 points), and years in business (10 points, minimum three years required in janitorial services). The initial contract period runs from the award date through July 31, 2027, with four optional two-year renewal periods available upon mutual written agreement. Pricing must remain firm for the first 12 months; subsequent increases require written justification and Commonwealth approval. The vendor must provide a $1 million fidelity bond, Commercial General Liability Insurance of $1 million per occurrence and $2 million aggregate, conduct annual criminal background checks on all employees through the Kentucky Administrative Office of the Courts, and supply all cleaning products, equipment, and materials. The vendor must maintain a representative available during business hours Monday through Friday, 8:00 AM to 4:30 PM. The site visit was held July 30, 2026; written questions were due July 31, 2026. Four addenda were issued between July 20 and August 7, 2026. All bids must be submitted electronically through the Commonwealth's eProcurement system after registration in the Vendor Self Service System.