ITS81 Cat 1 - Data Governance Strategy & Implementation Plan RFQ

The Massachusetts Trial Court is requesting proposals from an active ITS81 Category 1 vendor to assess its current data governance environment and develop a Data Governance Strategy and Implementation Plan, with responses due October 9, 2026 by 3:00 PM ET and a pre-bid conference scheduled for September 17, 2026 at 11:00 AM ET.

The scope requires a current-state assessment of existing data governance practices, a best-practices review identifying industry standards and approaches, a gap analysis comparing current state to best practices, options and recommendations for governance structures and processes, and a detailed actionable implementation plan. Implementation services themselves are excluded; the engagement is limited to planning and strategic recommendation phases.

Compensation is structured as a firm-fixed price by accepted project deliverable, with the maximum obligation amount to be determined based on award. The initial contract duration is 12 months with one optional extension up to 6 months, for a maximum anticipated duration of 18 months from contract execution. The contract is available for use by Massachusetts Trial Court Departments only. Payment will be processed on a 45-day cycle through Electronic Funds Transfer in accordance with the Commonwealth's Bill Pay Policy and Prompt Payment Discount Policy.

The Trial Court reserves the right to require criminal background checks on all vendor staff and subcontractors assigned to the project. The successful vendor must serve as prime contractor with single point of responsibility for any approved subcontractors. All vendor responses must remain valid for at least 90 days from submission. Questions are due September 23, 2026 at 3:00 PM ET, with official answers published by September 30, 2026. Non-selected vendors may request a debriefing within fourteen days of contract award notification.