ITB # 2025-003 City Wide Shredding Services

The City of Salem, Virginia, has issued Invitation to Bid (ITB) #2025-003 for City Wide Shredding Services, seeking qualified vendors to provide comprehensive document destruction services across various city departments. The procurement specifically requires on-site collection and shredding of paper and mixed media containing confidential and non-confidential information. Bidders must be NAID AAA Certified and are prohibited from using subcontractors, with the successful vendor responsible for destroying materials at city locations using the city-provided containers. The ITB mandates sealed bids to be submitted by July 11, 2024, at 3:00 PM, with the contract to be awarded to the lowest responsive and responsible bidder. The initial contract term is one year, with potential renewal options for three additional one-year periods. Evaluation criteria will focus on pricing, with rates requested on a per-container basis for small, medium, and large containers, as well as for electronic media and hard drive destruction. The city reserves the right to modify service locations and add similar services during the contract period.

The current incumbent contractor is 1st Choice Shredding, and no specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the solicitation documents. Service frequency varies by location, ranging from every two to eight weeks, with the city maintaining flexibility to adjust service schedules. While no specific budget range is provided, pricing will be based on per-service visit rates rather than per-box pricing. The city will provide all necessary shredding consoles and containers, with no minimum quantity guaranteed. Potential bidders should note that the city may require occasional unscheduled shredding services, which will be priced separately per standard size paper box. The contract anticipates service at multiple city departments, including the General District Courts and Salem Public Library, with varying container sizes and quantities at each location. Bidders must carefully review the addenda, which provide specific details about service frequencies and container specifications.