Addendum # 1 - ITB # 2025-003.pdf
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- Attached to
- ITB # 2025-003 City Wide Shredding Services
- Solicitation number
- 69613
- Issued by
- Richmond County, Salem City, Virginia
About this file
This document is an Addendum # 1 to Invitation to Bid (ITB) # 2025-003 issued by the City of Salem, Virginia for citywide shredding services. The ITB requests sealed bids from qualified vendors to provide the collection and on-site shredding of confidential and non-confidential paper and mixed media at various City departments. The current contractor is 1st Choice Shredding, and the service frequency varies from every 4 weeks to every 8 weeks depending on the location. The ITB provides details on the console and bin sizes and quantities at each location. Vendors are instructed to use the provided Rate per Service Visit pricing, rather than pricing per box, which will be added to the additional fees section.
The Addendum also clarifies that all locations are subject to on-call services, and the City reserves the right to add additional locations. Bids are due on July 11, 2024, at 3:00 PM, and the signed Addendum must be included in the bid submittal. No further details on pricing terms, set asides, funding requirements, or contract term are provided in this Addendum.
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Text version
CITY OF SALEM
PURCHASING DEPARTMENT
114 NORTH BROAD STREET
P.O. BOX 869
SALEM, VA 24153
PHONE (540) 375-3063 FAX (540) 375-4057
DATE: JUNE 24, 2024
ITB # 2025-003
CITY WIDE SHREDDING SERVICES
DATE AND TIME BID DUE: JULY 11, 2024 AT 3:00 P.M.
ADDENDUM # 1
This Addendum # 1, dated June 24, 2024, amends or supplements Invitation to Bid (ITB) # 2025-003 as indicated below:
I. Vendor Questions:
1. Do you currently have a contract in place for shredding services? If so, who is the current vendor?
Yes, the current Contract is with 1st Choice Shredding.
2. Does the City of Salem have a service frequency schedule currently in place for each of the locations listed on Page 7 of the ITB?
The current service frequency schedule is about every four (4) weeks for City Hall, Police Department, and Commonwealth Attorney’s Office. The frequency schedule is about every eight (8) weeks for Electric Department, Technology Systems, Registrar’s Office, Fire Administration, and Street Department.
3. Which location(s) are currently set up on an on call basis?
All locations are subject to on call services and the City reserves the right to add additional locations.
4. Are you able to provide a list of console / bin sizes and quantities for each of the locations listed on Page 7 of the ITB?
Cardinal Criminal Justice Academy: N/A
City Hall: Two (2) 35” Consoles and one (1) 95 Gallon Cart
Commonwealth Attorney’s Office: One (1) 35” Console
Electric Department: One (1) 35” Console
Fire Administration: One (1) 35” Console
General District Courts: One (1) 95 Gallon Cart and two (2) 35” Consoles
Police Department: Two (2) 35” Consoles
Registrar’s Office: One (1) 35” Console
Salem Public Library: Six (6) 35” Consoles
Streets Department: One (1) 35” Console
Technology Systems: One (1) 35” Console
Water Treatment Plant: N/A
5. On Page 6, Attachment A, Bid Data Sheet, there is no box for pricing the shredding per box. Will you be adding this or should we add this to the additional fee section at the bottom of the page?
The Rate per Service Visit amount is the price per size item listed.
BY SIGNING THIS DOCUMENT, THE BIDDER ACKNOWLEDGES THAT THEY HAVE RECEIVED THIS ADDENDUM # 1 AND
FULLY UNDERSTANDS THESE CHANGES.
***THE SIGNED ADDENDUM MUST BE INCLUDED IN THE BID SUBMITTAL***
BIDDER’S SIGNATURE:
COMPANY:
END OF ADDENDUM # 1 TO ITB # 2025-003
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