IPA 2026 SmartSheet License

The Illinois Power Agency (IPA), located in Chicago and operating within Cook County, Illinois, is issuing a Request for Quote (RFQ) for the renewal of existing SmartSheet software licenses. The procurement seeks 15 SmartSheet licenses under the Enterprise Plan Plus Pro Support tier, each configured to support up to 50 Dynamic View configurations. The contract term is one year, commencing December 14, 2025, and ending December 13, 2026, with a bid ID of 25-445IPA-IPA44-B-49883. To qualify for consideration, bidders must be approved SmartSheet resellers and registered State of Illinois SBSA (State Business and Services Account) vendors. The RFQ was posted on November 21, 2025, with a response deadline of December 1, 2025. Vendors are prohibited from commencing any billable work prior to final contract execution, except as expressly permitted under 30 ILCS 500/20-80. Christopher Thomas has been designated as the primary contact for this procurement, and interested parties should direct inquiries accordingly.

The RFQ does not specify set-asides for disadvantaged enterprises or other minority business designations, nor does it identify an incumbent vendor or current contractor for this renewal. No specific pricing terms, budget ranges, or funding sources are outlined in the available documentation. The procurement represents a renewal of existing software licenses rather than a new implementation, suggesting that integration with current IPA systems and infrastructure should be seamless given the continuation of the same software platform. The absence of renewal options listed in the RFQ indicates this is a single-year contract with the possibility of future negotiations for continued licensing beyond the December 13, 2026 expiration date. Vendors should ensure their quotations align with the technical specifications outlined and confirm their status as approved resellers prior to submitting proposals.