IFB 27-190 – Operating Room Surgical Tables
Closed State & local contract opportunity Posted
- Solicitation number
- 2138970
- State
- New York
- Responses due
Opportunity facts
- Jurisdiction
- Point of contact
-
- Alicia Saleh alicia.saleh@downstate.edu (718) 270-4007
Updated .
About this opportunity
SUNY Downstate Health Sciences University is requesting bids for the procurement and installation of twelve new operating room surgical tables to replace obsolete Skytron tables, with bids due October 9, 2026 at 11:00 a.m. EST and questions due September 21, 2026 at 12:00 p.m. EST. The procurement carries a diversity contracting goal of 30 percent overall MWBE participation (14 percent MBE and 16 percent WBE) and 6 percent SDVOB participation.
The scope requires safe removal and disposal of existing tables, delivery and installation of twelve new universal powered operating tables meeting FDA clearance and IEC 60601-1, IEC 60601-2, AAMI, and NFPA 99 standards, assembly, functional testing, calibration, commissioning, and area cleanup. Tables must support a minimum patient capacity of 1,000 pounds in normal surgical position and 800 pounds at full powered articulation, feature radiolucent carbon-fiber modular tabletops, powered articulation, and handheld wireless controllers. The contractor must provide forty hours of clinical in-service training (covering day and night shifts with basic and advanced user content), three technical training sessions for biomedical engineering staff, and coordinate all work with hospital staff to minimize disruption. Installation must be performed by factory-trained certified technicians. Bidders must demonstrate a minimum five-year history in the operating room surgical table business, provide three hospital references with comparable scope operations, and commit to a two-week trial period prior to final clinical decision.
The contract term is two years, with a two-year warranty covering preventive maintenance, parts, labor, and software/hardware upgrades. All solutions must be hosted entirely within the United States with 24/7/365 system support. Pricing must be all-inclusive on the submitted Cost Proposal Grid (Exhibit C), with no price ranges permitted. Bidders must submit four original hard copies to the Contracts Department and provide certifications regarding non-collusive bidding, tax compliance, procurement lobbying compliance, and diversity practices. Professional liability insurance of $5 million, general liability of $1 million per claim and $3 million aggregate, workers' compensation and disability benefits, business automobile liability of $1 million, and umbrella/excess liability of $2 million are required. Award will be made to the responsible and responsive bidder offering the lowest price provided all mandatory requirements are met. Bid opening occurs October 9 at 12:00 p.m. EST.
Opportunity text
The State University of New York at Downstate Health Sciences University (SUNY-DHSU) solicits offers from qualified vendors (alternatively "Bidder"), of which one vendor will be selected to provide and install Surgical Tables for the operating rooms. Scope of Services · Replace twelve (12) obsolete operating tables in the Operating Rooms. The work shall include safe removal of the existing Skytron tables, transport to a designated on-site location for pickup or disposal, and delivery and installation of twelve (12) new operating table systems. · The contractor shall provide all transportation, handling, packaging, unpacking, mobilization, and related services required for the replacement. All work shall be coordinated with hospital staff to minimize disruption to clinical operations and shall comply with applicable safety, environmental, infection-control, decontamination, and disposal requirements. · The scope shall also include assembly, functional testing, calibration, commissioning, cleanup of the work area, and verification that each new table is fully operational and ready for clinical use. The contractor shall also provide clinical in-service training for Operating Room staff and technical in-service training for Biomedical Engineering staff, including operation, basic troubleshooting, maintenance, and other applicable system functions. Those wishing to participate in this procurement may download the IFB documents from the "Documents" tab, and must submit via email a scanned copy of the Summary Information Form (Intend to Bid/No Bid) as soon as possible to Alicia Saleh, Alicia.Saleh@downstate.edu. If you are unable to locate the IFB documents, please reach out to request copies. PLEASE NOTE: Vendors must download and complete the following Exhibits and submit them with their written proposal: · Exhibit B - Mandatory Requirements o Proposers must complete this Exhibit and submit with proposal and must provide detailed responses and explanations to each requirement in their written proposal. · Exhibit C - Cost Proposal Form/Price Page · Exhibit H - Question and Answer Form o Any questions or clarifications needed must be listed on this form and submitted to me at Alicia.saleh@downstate.edu by the deadline indicated in the "Key Events" section of the Summary Information Form (Page 1 of IFB). Any updates to the solicitation and answers to questions will be posted and released through the New York State Contract Reporter, and via email. It is the responsibility of all vendors to: Register with the New York State Contract Reporter and sign up to receive notifications about this solicitation; or Periodically check the New York State Contract Reporter for any updates or answers to questions pertaining to this solicitation. This procurement is subject to NYS Finance Law Section 139 j&k, also known as the Lobbying Law. Therefore, vendors are cautioned that the only permissible contacts for this procurement are the individuals listed below. Failure to comply with this requirement can range from no contract award to debarment from sales to any agency. The only individual at SUNY-DHSU who may be contacted in connection with this matter is Alicia Saleh, Alicia.Saleh@downstate.edu. Business enterprises awarded an identical or substantially similar procurement contract within the past five years: Skytron Minority / Women Business Enterprise contracting goals (MWBE) MBE Goal: 16.00% WBE Goal: 14.00%
Files
| File | Type | Posted |
|---|---|---|
| Exhibit H - Question and Answer Form - Copy.xlsx | XLSX spreadsheet | |
| Exhibit C - Cost Proposal Grid - IFB 27-190 -Surgical Tables.xlsx | XLSX spreadsheet | |
| IFB 27-190 OR Surgical Tables_Final.pdf | ||
| Exhibit B - Mandatory EquipmentV2.xlsx | XLSX spreadsheet |
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