IDOA Dumpsters, compactors, and recycle binsBid Documents

The Indiana Department of Administration is requesting proposals for trash and recycling services — dumpster, compactor, and recycling-bin pickup and maintenance — under Negotiated Bid 26-87805, with proposals due July 29, 2026 at 3:00 p.m. Eastern Time. Subcontracting goals of 8% Minority Business Enterprise, 11% Women Business Enterprise, and 3% Indiana Veteran Owned Small Business apply, though failure to meet these goals does not impact proposal evaluation.

Services cover seven locations across Indianapolis: Governors Mansion, Washington Garage, Senate Garage, Ohio Street Upper and Lower Dock, Logistics Warehouse, State Surplus Property, and Indiana State Museum. Yard sizes range from 4 to 42 yards. The cost proposal template specifies pickup frequency and equipment maintenance; pricing must be submitted on an all-inclusive, F.O.B. destination basis without format manipulation, and must firm for a minimum of 180 days from award.

The contract term is four years from execution with one optional two-year renewal period. Award recommendation is targeted for August 2026. The State intends to award to the lowest evaluated bidder or may award to one or more vendors based on lowest evaluated annual estimated cost.

Proposals must include an Executive Summary, Indiana Economic Impact Form, Cost Proposal (working Excel file required), Attestation Form, evidence of financial responsibility and disaster recovery procedures, and optional Minority/Women Business Enterprise and Indiana Veteran Owned Small Business subcontractor commitment forms. All respondents must register with the Indiana Department of Administration Procurement Division and, if awarded, with the Indiana Secretary of State. The question deadline is July 10, 2026, with responses posted by July 17, 2026. Respondents must address artificial intelligence disclosure requirements per Indiana Code 4-13.1-5-1, including whether AI is incorporated into solutions and development practices, whether it can be disabled, and plans for AI expansion over the next four years.