NB 26-87805 Att E - QA.xlsx
XLSX spreadsheet 21 KB Posted
- Solicitation number
- 26-87805
- Issued by
- Indiana
About this file
This is a Question and Inquiry Form for Negotiated Bid 26-87805 issued by the Indiana Department of Administration (IDOA) for trash and recycling services. The procurement covers seven locations across Indianapolis, including the Governors Mansion, Washington Garage, Senate Garage, Ohio Street Upper and Lower Dock, Logistics Warehouse, State Surplus Property, and Indiana State Museum. Services include pickup and maintenance of dumpsters, compactors, and recycling containers ranging from 4-yard to 42-yard capacities. The question submission deadline was July 10, 2026, with responses posted by July 17, 2026, and proposals were due July 29, 2026 at 3:00 p.m. Eastern Time. The contract term is four years from execution with one optional two-year renewal period, with award recommendation targeted for August 2026.
The pricing must be submitted on an all-inclusive, F.O.B. destination basis without format manipulation and must remain firm for a minimum of 180 days from award. The form clarifies that all units at most locations are serviced three times weekly (typically Monday, Wednesday, and Friday), with the exception of the 40-yard trailer which is scheduled as needed. The IDOA leases all compactors and specifies that all compactor units are self-contained, current feed, fully enclosed units with drive-on access available at all locations. Subcontracting is permitted provided the costs are reflected in the proposal pricing. The procurement applies subcontracting goals of 8% Minority Business Enterprise, 11% Women Business Enterprise, and 3% Indiana Veteran Owned Small Business, though failure to meet these goals does not impact proposal evaluation. The State indicated it does not currently have a landfill diversion or waste-to-energy program, and award will be made to the lowest evaluated bidder or one or more vendors based on lowest evaluated annual estimated cost.
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Other files
| File | Type | Posted |
|---|---|---|
| NB Addendum template 26-87805.docx | DOCX document | |
| Att A - MWBE.docx | DOCX document | |
| Att H - Affidavit of Eligibility.docx | DOCX document | |
| Att C - Indiana Economic Impact Form.xls | XLS spreadsheet | |
| Att A1 - IVOSB.docx | DOCX document | |
| Att B - Sample Contract.docx | DOCX document | |
| Att E - Q&A Template.xlsx | XLSX spreadsheet | |
| Negotiated Bid Main Document 26-87805.docx | DOCX document | |
| Infrastructure Overview.docx | DOCX document | |
| Att F - Attestation Form.docx | DOCX document | |
| Att D - Cost Proposal.xlsx | XLSX spreadsheet | |
| Artificial Intelligence - Technical Proposal Questions.docx | DOCX document | |
| Att G - Preferences.docx | DOCX document |
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Text version
Question & Inquiry Form
| Attachment G | ||||||
| Question and Answer Template | ||||||
| NB 26-87805 IDOA Dumpsters, compactors, and recycling bins | ||||||
| Please submit your questions in the form below (yellow shaded area) per Negotiated Bid Section 1.6. | ||||||
| Click the dropdown in the Negotiated Bid Document Column to select topic. | ||||||
| No. | Bid Document | Section Number | Page | Topic | Question | Answer |
| 1 | Attachment D Bid Cost | Pick up schedule for front loads | Is it possible to get the pickup frequency for the front load containers(4YD,6YD and 8YD) | The frequency is Three times weekly typically Monday, Wedenesday and Friday | ||
| 2 | Attachment D - Cost Proposal | Section 3.2 / Att D | Service Frequency | Section 3.2 of the main solicitation document states that "the initial pick up and drop off frequency is listed in Attachment D, Cost Proposal." The posted Attachment D does not include pickup/service frequency for any location or line item. Can the State provide the required service frequency (e.g., times per week or per month) for each line item at each of the seven locations, particularly the 4-yard, 6-yard, and 8-yard front-load trash and recycle containers? | All units are serviced three times weekly. With the exception of the 40 yard trailer this is scheduled as needed. | |
| 3 | Attachment D Bid Cost | UNIT PRICE / PRICE PER PICKUP | State able to add or provide expected service frequency to "D" ? Whether it is "On Call" or Scheduled | Scheduled weekly multiple times | ||
| 4 | Attachment D Bid Cost | Ohio St Location | Compactors | Is the hauler providing the compactors or does the state own them? | The hauler provides all compactors at all locations. | |
| 5 | Attachment D Bid Cost | Compactors at 323 W Ohio St | Does the IDOA own the compactors or do they intend to lease them from the hauler? | We lease them at all locations. | ||
| 6 | Attachment D Bid Cost | Containers at 6400 E 30th Street | Can we please get clarification on exactly what type of containers are here; "40 yard trailer pickup" Is this a roll off or compactor? "42 yard trash exchange" is this a compactor? "30 yard trash exchange" is this a rolloff or compactor? If compactors, is the IDOA looking to lease these as well. | 40 yard trailer is a roll off, 42 yard trash exchange is a compactor, 30 yard trash is a compactor, IDOA is looking to lease all these as well. | ||
| 7 | Attachment D Bid Cost | Logistics Awarehouse | 40 yard trailer/42 yard trash exchange/30 yard trash exchange | "40 yard trailer" is this a roll off or compactor? Same for 42 yard/30 yard | 40 yard trailer is a semi would need to pickup, 42 yard is also a semi, 30 yard is a compactor. This site is unique. | |
| 8 | Attachment D Bid Cost | Container at 601 W McCarty | "40 yard trash exchange(x2)" Are these roll offs or compactors? | Roll offs | ||
| 9 | Attachment D - Cost Proposal | Ohio Street Docks / Logistics Warehouse line items | Compactor Specifications | For the compactor units listed at Ohio Street Upper and Lower Dock (15-yard AL/PL/GL recycle compactor, 42-yard trash compactor, 42-yard cardboard recycle compactor, 34-yard trash compactor) and Logistics Warehouse (42-yard and 30-yard trash exchange units), can the State provide additional equipment specifications, including: self-contained vs. stationary compactor type, current feed vs. gravity feed configuration, enclosed vs. open unit, and whether drive-on access is available at each site? This information is needed to obtain accurate equipment pricing from our subcontracted service provider. | All units listed are compactors, self contained, current feed, all enclosed, drive on acccess is available at all locations. Occassionally we will request ad hauk services for unique projects. | |
| 10 | Attachment H | 3.2 / Att D Instructions | Specification Requirements | Attachment D, Cost Proposal, Instructions tab references a "Specification Requirements document (Attachment H)" that respondents must review and certify compliance with. The Attachment H posted with this solicitation is titled "Affidavit of Eligibility" and does not contain specification requirements. Can the State please post the correct Specification Requirements document, or clarify where these requirements can be found? | This was an oversight in posting. The form referred to on Attachment D is for our RFP documents, not a Negotiated Bid as this project is. Please disregard the reference to Attachment H listed there as it is a different form in the Negotiated Bid documents. If Attachment H as posted in the bid documents is relevant to your business, please fill it out. | |
| 11 | Attachment D Bid Cost | Extended Price | Should not the Price Per Pick Up be a function of Service Frequency to calculate the Extended Price | The state is attempting to create a simple price comparison between vendors since pick up frequency changes from container to container and from vessel to vessel. If you are not able to accurately express your price because it will change with frequency of pickup, please provide additional pricing information so the state can determine the best rate. | ||
| 12 | Other | Partial usage of SubContractors | Confirming usage of sub contractors is allowed? | Yes, you are allowed to use subcontractors as long as it is reflected in the price you provide. | ||
| 13 | Other | Land Fill Free Consideration | Does the State encourage or weight Proposal Reviews based on all non recycable materials being diverted from LF through Waste to Energy? | There state does not currently have a program related to this. |
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