HVAC Replacement in El Paso

The Texas Department of Public Safety (DPS) is soliciting bids for an HVAC replacement project located at 11612 Scott Simpson in El Paso, Texas, under solicitation number 405-25R0009337. The procurement involves removing and replacing four hydronic split system units and one package unit with electric heat, including comprehensive installation services such as ductwork modifications, electrical work, refrigerant piping, and testing/balancing. Bidders must have licensed personnel including TDLR Registered ACR technicians with 3 years of experience, Certified ACR Technicians with 2 years of experience, or HVAC contractor's license Type "A" holders with 1 year experience. Mandatory pre-bid site visits are scheduled for March 4, 2025, at 2:00 PM and March 5, 2025, at 10:00 AM, with contractors required to attend at least one session. Electronic bid submissions are due by March 26, 2025, at 5:00 PM Central Time, with the anticipated contract award date of April 1, 2025. The contract term runs from the effective date through August 31, 2025, with a possible six-month extension option. DPS will evaluate bids based on best value standards in accordance with Texas Government Code 2156.007.

The procurement includes a significant Historically Underutilized Business (HUB) participation requirement, with a 32.9% HUB goal for special trade construction contracts. Contractors must submit a detailed HUB Subcontracting Plan, with four response options ranging from subcontracting exclusively to HUBs to self-performing the entire contract. Performance and payment bonds are required for contracts exceeding $100,000 and $25,000, respectively, with 10% retainage to be withheld from final payment until all work is accepted and warranty documentation is received. Contractors must provide warranties, with requirements to respond to warranty calls within 48 hours and replace defective products within 7 days of notification. While no specific budget range is directly stated, the comprehensive scope of work suggests a substantial project investment. The project requires compliance with prevailing wage rates as detailed in the Davis-Bacon Act wage determination (TX20250245), which specifies minimum hourly rates for various construction trades. Contractors must also complete various administrative forms, including Direct Deposit Authorization, Texas Identification Number Application, and IRS Form W-9.