ESBD_398846_1740763241038_SOL_ADD_1_25R0009337.pdf

Procurement and Contract Services

Revised-March 10, 2015 PCS form 004

ADDENDUM OF SOLICITATION

1. SOLICITATION NO.

405-25R0009337

2. ADDENDUM NO.

3. EFFECTIVE DATE

02/28/2025

4. ISSUED BY

Department of Public Safety Procurement and Contract Services 5805 North Lamar Blvd. Bldg. A 1st floor Austin, Texas 78752

5. NAME AND ADDRESS OF OFFEROR

6. The above numbered solicitation is amended as set forth in Item 7. The hour and date specified for receipt of Offers is extended, is not extended.

Offers must acknowledge receipt of this addendum prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing Items 5 and 8, and returning 3 copies of the addendum; (b) By acknowledging receipt of this addendum on each copy of the offer submitted; or (c) By separate letter or e-mail which includes a reference to the solicitation and addendum numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER.

If by virtue of this amendment you desire to change an offer already submitted, such change may be made by e-mail or letter, provided each e-mail or letter makes reference to the solicitation and this addendum, and is received prior to the opening hour and date specified.

7. DESCRIPTION OF ADDENDUM:

Addendum One (1) to:

1. Replace Section B.4 MANDATORY PRICING SCHEDULE in the IFB.

2. Replace only Section 01 11 00 – SUMMARY OF WORK in Exhibit F.5 – SOW

Except as provided herein, all terms and conditions of the solicitation, as heretofore changed, remain unchanged and in full force and effect.

8a. NAME AND TITLE OF SIGNER (Type or Print)

8b. OFFEROR

(Signature of Person Authorized to Sign) Date Signed

LINE

ITEM DESCRIPTION QTY UOM UNIT PRICE

1 Hydronic Split System as outlined in the Scope of Work (SOW) 1 JOB $

TOTAL: $

Department of Public Safety 01 11 00 Summary of Work

SECTION 01 11 00 - SUMMARY OF WORK

PART 1 – GENERAL

SECTION 1.0 GENERAL

1.01 SCOPE OF WORK

PROVIDE ALL MATERIAL AND INSTALLATION OF 4 NEW HYDRONIC SPLIT SYSTEM UNITS AND 1 NEW

PACKAGE UNIT WITH ELECTIC HEAT WHICH INCLUDES THE FOLLOWING:

1. Contractor will provide all labor, materials and any needed rental equipment to remove and dispose of the existing hydronic units and package unit. The existing units are listed below: (see extent of new work below, everything identified will be replaced under this contract)

• 4 (Four) – Hydronic split systems- Contractor to confirm tonnage of units

• 1 (One) - Package unit- Contractor to confirm tonnage of unit.

2. Contractor will provide and install:

• (4) Four hydronic split system units as indicated in attached specification section 23 81 26 DX Split system air conditioning (all equipment needed). AHU 3,5,6, and 7

• Remove each AHU heating coil, clean, flushed internally, inspected, and reinstalled This is for ALL units –1,2,3,4,5,6, and 7

• Existing platforms for new air handlers will receive one 5/8” Type “X” piece of gypsum board and will fire caulk all penetrations with a one-hour UL rated assembly.

• All platforms will be lined with duct board with joints sealed with mastic.

• The new condensing units will be placed in the same footprint occupied by the existing units

• (Four) 4 Digital programmable thermostats for hydronic systems

• Whips

• Hardware

• Condensate piping

• Insulation

• Integration of new air handler into the existing ducting in accordance with SMACNA standards.

• Any other miscellaneous materials needed for a fully functional system – see specification.

3. The power for this project is 480/277 3 phase. Voltage to be confirmed by contractor.

• The contractor will replace the existing and install disconnects and whips to ALL units on premises-

1,2,3,4,5,6, and 7

• The contractor is to verify all conduit will be of sufficient size to comply with National Electric Code

(NEC) standard for the size wire needed to comply with the Minimum Circuit Ampacity (MCA) of the new units

• The contractor will be responsible for all of the line voltage electrical wiring from the distribution panel to the local disconnect switch and to the unit. Including any needed breakers. Low voltage control wiring will also be the contractor’s responsibility. All control wiring for all 5 units will be replaced.

4. Contractor will connect the cooling coil drains with 7/8” O.D. type “L” copper pipe.

5. Contractor will replace all refrigerant piping with new type L hard copper tubing.

6. Contractor will coordinate with Warranty roofer representative on roof penetrations to ensure roof warranty remains intact

7. Contractor will clean all existing supply and return grilles with appropriate disinfectant cleaner to remove all dirt and debris. Replace damaged or discolored grilles.

Department of Public Safety 01 11 00 Summary of Work

8. Contractor shall replace all supply grilles in rooms 101, 102, 107 with new grilles to increase air flow with no damper.

9. Contractor will provide start-up, warranty on materials & labor.

10. Contractor will provide an independent certified Test and Balance Company to perform a NEBB or AABC certified test of the systems. See specification for requirements. Provide this report to DPS for approval.

1.02 QUALITY CONTROL

1. All equipment sizes, voltages, clearances and options shall be field verified by the contractor.

2. Contractor is to provide materials, labor and required equipment for turnkey performance of new split system air cooled units.

3. All removable access panels will be unimpeded for removal.

4. Filter access panels will be unimpeded for filter access; there must be a clear path to remove/replace the largest filter in the unit without deflection.

5. Contractor is responsible for properly disposing of all debris including removed materials, trash, or construction debris associated with this project. Removal shall not utilize TXDPS dumpster or equipment unless authorized.

6. TXDPS will identify an exterior staging area for use by the contractor. This temporary storage must be maintained in a neat orderly manner and restored to original condition upon completion.

7. Any container used as part of this contract is subject to inspection upon being located on TXDPS property.

8. Contractor shall efficiently schedule all work to ensure work will be done in as few calendar days as possible for optimum installation to meet the manufacturer’s warranty requirements. All work shall be continuous to insure the facility impact is minimal with limited disruptions. Every effort shall be made to eliminate down time and get the TXDPS operations back in service as quickly and safely as possible. The exact dates will be coordinated once the bid award is made.

9. It shall be the contractor’s responsibility to provide only skilled qualified workers as required in the specifications. At all times during the term of the Contract, Contractor shall have available, under direct employment and supervision, the necessary qualified personnel, organization and facility to properly fulfill all the terms and conditions of this Contract

• Due to the scope of work, the following licensed personnel are required in order to meet the minimum definition of “Qualified Personnel”:

1. Persons that have been registered with TDLR as a Registered ACR technician for a minimum of 3 years, a Certified ACR Technician for a minimum of 2 years or maintain an HVAC contractor’s license Type “A” for a minimum of 1 year, and/or

2. Possess a TDLR Master Electrician’s license

3. Upon approved exception by the Contract Monitor, any worker who possess a certification, degree, license or credential that lends credibility to the workman’s ability to demonstrate his or her technical competence.

1.03 PERFORMANCE REQUIREMENTS

1. All work shall be considered new unless otherwise indicated.

2. The Contractor shall check and verify all dimensions, notes and existing conditions on site before any construction work is started. All discrepancies shall be reported to TXDPS. No extra charge of compensation will be allowed on account of any difference between actual measurements and measurements or dimensions supplied by TXDPS, either verbally or in written form.

3. The Contractor shall assume full responsibility for the accuracy, fit and stability of all parts of the work.

4. No plans shall be scaled; dimensions shall be used.

5. All labor, materials and installations must comply with the codes, rules and regulations of local, state and federal authorities having jurisdiction. Any discrepancy which exists between the requirements by the plans, specifications, said codes, rules and regulations, shall be immediately brought to the attention of TXDPS Facilities Department, in writing for resolution.

6. The Contractor shall provide all necessary protection of existing work and newly added work.

Department of Public Safety 01 11 00 Summary of Work

7. The Contractor shall be responsible for adequately protecting all work during construction against damage, breakage, collapse, distortion and misalignment according to applicable codes and standards.

8. The Contractor shall repair and restore to its original condition all work and items damaged as a result of building operations and shall leave the work completed to the true intent of the drawings and specifications and to the satisfaction of TXDPS.

9. Any disturbance or damage to the existing building, site or utilities resulting from either directly or indirectly from the building operations shall be promptly repaired, restored or replaced to the satisfaction of TXDPS at no additional cost to TXDPS.

10. The Contractor shall coordinate the work of any and all Sub-Contractors.

11. All materials and construction to be incorporated in the work shall be in strict accordance with the latest editions of IBC and shall conform to the standards and recommendations of the various trade institutes where applicable.

1.07 SUBMITTALS

1. Refer to Section 23 81 26 DX SPLIT SYSTEM AIR CONDITIONING UNITS Part 1 for Alternates, Substitutions and Submittals.

1.09 SCHEDULING

1. All field work installations at the listed location shall be scheduled to facilitate continued facility usage as required by the owner.

2. Prior approval must be received from local TXDPS staff if scheduled project tasks may impact regular TXDPS facility operational schedule.

End of Section