HVAC Preventive Maintenance Services RFP (2024003-PW-P)

This state and local contract opportunity from the City of Harrisonburg, Virginia is a Request for Proposal (RFP) for HVAC Preventive Maintenance Services. The City is seeking a vendor to provide a comprehensive HVAC Preventive Maintenance Program and Service Agreement for equipment located in various City facilities. The scope of work includes quarterly, semi-annual, and annual inspections and maintenance of HVAC units, as well as repair services. Vendors must have the required qualifications and experience to maintain the City's HVAC systems, including the Trane Tracer Summit building controls system. Proposals are due on December 22, 2023, and the initial contract term is for three years, with two one-year renewal options. No pre-proposal meeting is scheduled, but vendors can request site visits prior to the last day for questions on December 13, 2023.

The RFP specifies that all parts required for the contract shall be marked up no more than 10% of the vendor's wholesale cost. Federal Transportation Administration (FTA) funding is used for this project. Vendors are required to complete several forms as part of their proposal submission, including insurance requirements, references, and certifications related to non-collusion and the State Corporation Commission. The contract was ultimately awarded to Riddleberger Brothers, Inc. on January 16, 2024. No specific set-aside designations or restrictions on the types of organizations that can respond were mentioned in the provided documents.