HVAC Preventative Maintenance and Services

The Melbourne Airport Authority (MLB) is soliciting sealed bids for a comprehensive HVAC Preventative Maintenance and Services contract, seeking qualified bidders to provide routine and emergency maintenance for the airport's extensive HVAC infrastructure. The two-year contract, with three potential one-year renewal options, covers quarterly air filter changing, maintenance of over 100 HVAC units across multiple airport facilities, and emergency response services with a two-hour maximum response time. Bidders must provide licensed and certified personnel, carry comprehensive insurance (including $2 million in general liability), and comply with E-Verify and equal employment opportunity requirements. The solicitation requires detailed documentation, including references, certifications, and compliance forms, with bids evaluated based on price, reputation, service quality, and overall best value to the authority. Key procurement dates include a bid submission deadline of January 10, 2025, at 3:00 PM, with a non-mandatory site visit previously conducted on December 4, 2024. The airport serves over 700,000 passengers annually and recently completed a $72 million Terminal Renovation and Expansion Project, necessitating expert HVAC maintenance across diverse facilities including terminal areas, administrative offices, air traffic control tower, and specialized technical spaces.

The procurement does not specify explicit set-aside designations for disadvantaged enterprises, though the bidding process appears open to qualified mechanical contractors from various Florida locations. The bid tabulation reveals nine bidders, with proposals ranging from $50,107.08 to $522,744.00, depending on service options. The lowest bidder for the Service Only option is Strut Mechanical from St. Cloud, FL, at $166,500.00, which represents the intended award recipient. The airport will provide a 10' x 17' HVAC contractor office room and requires contractors to manage spare parts and identify components with long lead times. Critical infrastructure includes Metasys and Tracer Ensemble control systems, with HVAC units operating continuously 24/7 across various manufacturers including Trane, Carrier, Goodman, Daikin, LG, and Mitsubishi. The contract allows for both full-service and service-only pricing models, with options for parts at cost plus markup, and includes provisions for the contractor to supply all preventative maintenance materials. The airport reserves the right to evaluate and approve work exceeding $5,000 and will utilize existing filter stock before ordering new equipment.