HVAC maintenance services

The State Fiscal Accountability Authority, acting on behalf of the South Carolina Adjutant General's Office, is seeking comprehensive HVAC maintenance services for multiple facilities across Richland County and other locations in South Carolina. The procurement is an Invitation for Bid solicitation for preventative maintenance, emergency repairs, and equipment replacement services for various National Guard and military-related facilities. Service requirements include quarterly inspections, annual major maintenance for air handlers, exhaust fans, chillers, pumps, boilers, radiant heaters, and de-stratification fans. Contractors must provide a four-hour emergency response time, 24/7 availability, and maintain software library access for specific control systems like Johnson Controls and BACnet. Key qualifications include possessing AC4/HT4 Mechanical Contractor classification, EPA-approved CFC Technician Certification, and direct employment of technicians. The original solicitation deadline was July 5, 2022, at 11:00 a.m., with questions due by June 15, 2022, at 4:00 p.m. The initial contract term was planned for one year, from July 21, 2022, to July 20, 2023, with potential four one-year renewal periods.

The solicitation does not specify any set-aside designations or restrictions for specific types of enterprises. No incumbent vendor information was explicitly detailed. Contractors must provide commercial general liability insurance with $1,000,000 per occurrence, auto liability insurance of $1,000,000 per accident, and workers' compensation coverage with statutory limits. Pricing submissions require a markup percentage for repair and installation parts, hourly labor rates for normal and after-hours work, and a mileage rate for unplanned repairs. Bidders must submit pricing that comprehensively includes parts, supplies, tools, travel time, mileage, and labor, with a mandatory one-year warranty on all parts and labor. While no specific budget range was provided, the solicitation indicates that the award will be made to the lowest responsible and responsive bidder. However, the solicitation was ultimately cancelled on August 4, 2022, prior to award, to allow the Adjutant General's Office to make scope revisions and resolicit the opportunity.