Amendment 1.docx

SAP

State of South Carolina

Invitation For Bid

AMENDMENT 1

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400023508 06/27/2022

BRITTANY SLOAN

803-737-3410 bsloan@mmo.sc.gov SFAA, Div. of Procurement Services, MMO PO Box 101103 Columbia SC 29211

DESCRIPTION: HVAC Maintenance Services

USING GOVERNMENTAL UNIT: Adjutant Generals Office

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov

SUBMIT OFFER BY (Opening Date/Time): 07/14/2022 11:00am (See "Deadline for Submission Of Offer" provision)

QUESTIONS MUST BE RECEIVED BY: 06/15/2022 4:00pm (See "Questions from Offerors" provision)

NUMBER OF COPIES TO BE SUBMITTED: ONLINE BIDDING PREFERRED; If submitting Online in SCEIS please See Online Bidding Instructions in Section II.B. If submitting Hardcopy, (See “Electronic Copies-Required Media & Format” provision Section II.B.) Initial here if NO redacted copy is necessary___________

CONFERENCE TYPE: Not Applicable

DATE & TIME:

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions) LOCATION: Not Applicable

You must submit a signed copy of this form with Your Offer. By signing, you agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (90) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer) Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

SAP

PAGE TWO

(Return Page Two with Your Offer) HOME OFFICE ADDRESS (Address for offeror's home office / principal place of business)

NOTICE ADDRESS (Address to which all procurement and contract related notices should be sent.) (See "Notice" clause)

_________________________________________________ Area Code - Number - Extension Facsimile

_________________________________________________ E-mail Address

PAYMENT ADDRESS (Address to which payments will be sent.) (See "Payment" clause)

____Payment Address same as Home Office Address ____Payment Address same as Notice Address (check only one) ORDER ADDRESS (Address to which purchase orders will be sent) (See "Purchase Orders and "Contract Documents" clauses)

____Order Address same as Home Office Address ____Order Address same as Notice Address (check only one)

ACKNOWLEDGMENT OF AMENDMENTS

Offerors acknowledges receipt of amendments by indicating amendment number and its date of issue. (See "Amendments to Solicitation" Provision)

DISCOUNT FOR PROMPT PAYMENT

(See "Discount for Prompt Payment" clause)

PREFERENCES - A NOTICE TO VENDORS: Preferences do not apply. See SC Consolidated Procurement Code Reference 11-35-1524 (E) (2)

PREFERENCES - ADDRESS AND PHONE OF IN-STATE OFFICE: Preferences do not apply. See SC Consolidated Procurement Code Reference 11-35-1524 (E) (2)

PAGE TWO (SEP 2009)

End of PAGE TWO

AMENDMENTS TO SOLICITATION (JAN 2004)

The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov (b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

Questions from Offerors - amendment (Jun 2017) The solicitation is amended as provided herein. Information or changes resulting from questions will be shown in a question-and-answer format. All questions received have been reprinted below. The “state’s response” should be read without reference to the questions. The questions are included solely to provide a cross-reference to the potential Offeror that submitted the question. Questions do not form a part of the contract; the “state’s response” does. Any restatement of part or all of an existing provision of the solicitation in an answer does not modify the original provision except as follows: underlined text is added to the original provision. Stricken text is deleted. [02-2a097-1]

ALL OTHER TERMS, CONDITIONS, BIDDING INSTRUCTIONS, AND SPECIFICATIONS REMAIN UNCHANGED. IF THERE ARE ANY QUESTIONS OR IF ANY CONFUSION OR UNCERTAINTY ARISES AS A RESULT OF THIS AMENDMENT, IT IS THE SOLE RESPONSIBILITY OF THE OFFEROR TO CONTACT THE PROCUREMENT OFFICER FOR CLARIFICATION. CONTACT INFORMATION CAN BE FOUND IN THE TOP RIGHT HAND CORNER OF THE COVER PAGE OF THIS AMENDMENT. REFERENCE THE “DUTY TO INQUIRE” CLAUSE IN THE ORIGINAL INVITATION FOR BID.

MAXIMUM CONTRACT PERIOD - ESTIMATED (Modified)

Start date: 08/02/2022 End date: 08/01/2027. Dates provided are estimates only. Any resulting contract will begin on the date specified in the notice of award. See clause entitled "Term of Contract - Effective Date/Initial Contract Period"

This is a one-year contract with four (4) one-year renewal options. The maximum contract life is five (5) years.

SAP Q&A

5400023508- HVAC Maintenance

1. Are we responsible for providing a lift to access hanging heaters and any equipment that is up high?

State’s Response: Yes, see Vendor’s Responsibilities in the solicitation.

2. Attachment B has Facilities receiving PM and repairs and facilities receiving repairs only. Do we put in our hourly rate for the sites in green listed in attachment B?

State’s Response: Hourly rates will be utilized for the repairs required following a preventative maintenance check, or when contacted by the Agency for a unit not operating properly.

3. What are Pm expectations for fuel tanks?

State’s Response: PM for fuel tanks is not a part of this contract.

4. What are the PM requirements for controls? If the successful bidder is responsible for yearly software updates, please provide list of Armories that have DDC controls and the contact information per Armory PM requirements VAV boxes?

State’s Response: DDC controls are located at the SC Military Museum, USPFO, MTC Bldg 3800, AASF Upstate, Greenville JRC, and FMS #1. There no PM requirements for VAV boxes, as any issues will be handled as a repair to the system.

5. Do you want quarterly belts changes? Belts changes are generally done annually.

State’s Response: Yes, belt changes for all HVAC equipment and exhaust fans is required on an annual basis.

6. How was the contract listed and what amount was it awarded for in FY 2021-2022?

State’s Response: Please go the link below for previous contract information https://webprod.cio.sc.gov/SCContractWeb/contractDetail.do?contractNumber=4400016179&hideReturnButton=false

7. Who held the previous contract?

State’s Response: See response to question #6

8. What’s the cost threshold before a repair has to go out for multiple bids?

State’s Response: Not applicable

9. What is the AG’s process for repairs that are below the approved cost threshold?

State’s Response: The Agency will issue a PO for all repairs, regardless of cost.

10. What is the AG’s process for repairs that are above the approved cost threshold?

State’s Response: The Agency will issue a PO for all repairs, regardless of cost.

11. Is there a separate POC for each site?

State’s Response: Yes, there is a separate contact for each Armory, Field Maintenance Shop, McCrady Training Center, Clarks Hill Training Site, and McEntire JNG Base. Contact information for all locations will be provided to contractor awarded the contract.

12. How is site maintenance and coordination handled between the contractor and the site?

State’s Response: The Agency will provide contact information for all locations, once the contract is awarded. It will be the contractor’s responsibility to contact a specific site prior to scheduling a PM or sending a technician out for repairs.

13. Are there any special accessibility issues, hinderances, such as unoccupied sites, confined space?

State’s Response: The only accessibility requirement is that a technician have a state issued Real ID License, copy of vehicle registration and proof of insurance for access to McCrady Training Center and McEntire JNG Base. There are no sites that require confined space entry.

14. Is there a filter list?

State’s Response: No.

15. Abbeville NGA- Water source heat pumps are listed. Are there water source heat pumps at this site and if no what are these units?

State’s Response: There are no water source heat pumps at this location. All units are conventional split systems with outdoor compressors and indoor air handlers.

16. Abbeville NGA- Hydronic heater listed but no boiler (is there a boiler on site? Or is this hydronic heat incorrect?)

State’s Response: There is no boiler at this location. All heaters are gas-fired.

17. Abbeville NGA- lines 68, 69, what are these? They are listed as exhaust fans but numbers double up in following lines.

State’s Response: Line 68 is for the electric intake exhaust fan, whereas Line 69 is the louvered exhaust opening.

18. Abbeville NGA- lines 70, 71 what sizes are these exhaust fans? (Hp, belt driven, etc.)?

State’s Response: The sizes of these two fans is unknown, but are belt driven. Pricing should include the annual PM requirements as listed in the work scope.

19. AASF upstate- fuel tanks are listed in equipment list, but no tasks for fuel tanks. Is this a mistake?

State’s Response: The fuel tanks noted are not a part of this contract.

20. Some DX split systems are listed as quarterly and annually. Other similar systems are listed as quarterly, semiannually, and annually. Is this correct? Looks like they all should be listed as quarterly and annually.

State’s Response: All DX split systems will receive quarterly, semi-annual, and annual PM as defined in the solicitation.

21. Andrews NGA - Are wall mounted exhaust fans accessible without articulating lift? Are they belt driven?

State’s Response: Exhaust fans can be accessed without an articulated lift. They are belt driven.

22. AASF upstate - Are wall mounted exhaust fans accessible without articulating lift? Are they belt driven?

State’s Response: Yes, and they are belt driven. As additional information, several of the wall mounted exhaust fans are located in aircraft hangers with an estimated height of 25 to 30 feet AFF.

23. Andrews NGA- Most exhaust fans are listed for annual inspection. These are listed Quarterly, Semi-annually, and annually. Is this correct?

State’s Response: Exhaust fans will only receive an annual PM.

24. Barnwell NGA – gas unit heaters are listed as quarterly, semi-annual, and annual, is this correct?

State’s Response: Gas unit heaters are to only receive an annual PM, prior to the winter season.

25. Barnwell NGA - are the wall mounted exhaust fans accessible without an articulating lift?

State’s Response: Yes.

26. Batesburg NGA – Is the first line item a boiler or furnace? Listed as both.

State’s Response: This is improperly labeled and is a Daiken compressor unit supporting the 2- air handlers supporting the Drill Hall.

27. Batesburg NGA- Has (2) ERV’s listed with same serial number? How many ERV’s are on this site?

State’s Response: There are 2- ERV units at the facility.

28. Camden NGA- First line item looks to be an air handler but is listed as electric heater. Can you tell us if this is an AHU?

State’s Response: This item is a 10.2 MBH furnace.

29. Camden NGA- There are (5) condensing units listed but only 1 air handler. Can you tell us what air handlers are on site?

State’s Response: There are 5 corresponding air handlers for each condenser (1- 8 Ton unit and 4- 5 Ton units).

30. Who has the contract now and what is the yearly value of the contract?

State’s Response: see response to question #6

31. Is the AGO open to revisions on the scope? Some of the items seem excessive and maybe a little unrealistic on every visit when you start to look at cost. The things can certainly be performed but will increase the cost significantly.

State’s Response: No scope revisions will be made

32. For the chiller maintenance – There is only a semi-annual scope. Is the expectation to perform that same scope twice a year?

State’s Response: Yes, chiller PMs are to occur twice per year.

33. Is the scope for the destratification fan supposed to be annual? Also, will a scissor lift be required? If so, is there one onsite that can be used?

State’s Response: Yes, destratification fans will receive annual PMs, only. A scissor lift will be required and is to be provided by the contractor as part of the PM service.

34. To clarify - no repairs are expected to be covered under the scope of this contract, correct?

State’s Response: Contractor will provide pricing for PMs, only, as part of the contract submittal. Repairs will be processed as separate items as they occur with the contractor providing a cost estimate for repairs using the labor rate listed, mileage and parts. The Agency will issue a separate PO for any and all repairs.

35. Is the proprietary software for the controls system located onsite and will it be available?

State’s Response: Yes, the controls are located at the individual locations, and will be available.

36. Typically the software needed to service the controls systems is proprietary and not available for other service providers to purchase. Have the controls vendors agreed to let the successful bidder purchase the software packages needed to service the systems?

State’s Response: We only have on control system that is proprietary, and it is not included in this contract.

37. What is the cooling tower serving at CSMS (Joint McEntire) and what is it paired with? There was no water-cooled equipment listed.

State’s Response: The Cooling tower located at CSMS is not relevant to this contract.

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