HVAC Evaluation for Repair and/or Replacement

Clifton T. Perkins Hospital Center, a division of the Maryland Department of Health, is requesting bids under Small Business Reserve set-aside BPM057564 to evaluate and repair or replace six malfunctioning HVAC units throughout its Jessup, Maryland facility, with bids due August 19, 2026, by 2:00 p.m. via eMarylandMarketplace Advantage and questions due August 11, 2026, by 12:00 p.m. Award eligibility is limited to contractors certified by the Governor's Office of Small, Minority & Women Business Affairs (GOSBA).

The scope addresses frozen evaporator coils, refrigerant leaks, and non-functional heating and cooling systems across six units from Trane, International Refrigeration Products, Mitsubishi Electric, Reznor, and Carrier at various facility locations including IT Building, Control Center, Greenhouse, and Plant Management areas. Contractors must be licensed by the Maryland Board of HVACR contractors and provide documentation of current or prior Maryland state contracts from the past five years, proof of SDAT business registration, and at least three professional references demonstrating a minimum of three years combined HVAC experience. All work must comply with federal EPA regulations, the American Innovation and Manufacturing Act, OSHA standards, and Joint Commission Hospital Accreditation requirements. The contractor must maintain a minimum two-year parts and labor warranty and provide replacement parts within 48 hours of notification.

The contract maximum is $50,000 on a fixed labor rate with time-and-materials basis for an initial six-month term with no renewal options. Labor rates must remain fixed for the contract term; material pricing is for estimation and evaluation only. Contractors must maintain Commercial General Liability insurance of $1,000,000 combined single limit with $3,000,000 annual aggregate, Crime Insurance with $1,000,000 minimum coverage, and Workers' Compensation insurance. Travel costs are borne by the contractor as part of the base bid. A public bid opening will occur August 20, 2026, at 9:30 a.m. Eastern Time via Google Meet. No pre-bid conference will be held; site visits may be requested directly from Procurement Officer Victoria F. Bell. No federal funding is involved.