Exhibit A. Contractor Construction Guidelines.pdf
PDF 85 KB Posted
- Attached to
- HVAC Evaluation for Repair and/or Replacement
- Solicitation number
- BPM057564
- Issued by
- Maryland
About this file
This document is a Contractor Construction Guidelines exhibit from Clifton T. Perkins Hospital Center, a Maryland state healthcare facility operated under the Maryland Department of Health. The guidelines establish operational requirements and conduct expectations for all contractors, subcontractors, and personnel engaged in construction and renovation projects at the facility. The document addresses the unique operational environment of an active psychiatric hospital and establishes protocols for maintaining patient safety, security, and confidentiality throughout construction activities. Key requirements include prohibiting fraternization with patients, securing all tools and materials to prevent patient access, installing dust barriers when necessary, and obtaining written approval from the designated hospital representative at least 72 hours in advance of any service disruptions. Prior to commencing work, contractors must complete a Pre-Construction Risk Assessment meeting with hospital representatives and comply with all Interim Life Safety Measures throughout the project duration.
The guidelines further mandate that contractors maintain compliance with the facility's smoke-free and drug-free environment policies, with zero tolerance for smoking, tobacco use, alcohol, drugs, weapons, or other contraband on hospital premises. Contractors must immediately report any conditions affecting patient or staff safety to the hospital representative or Director of Maintenance at (410) 724-3000 and cease any activities deemed unsafe by hospital personnel without additional compensation to the facility. The document emphasizes strict patient confidentiality protections, prohibiting photography of patients or patient information without prior written approval, and requiring professional dress and appropriate language at all times. All work areas must remain secure to prevent unsupervised patient access, and vehicles, equipment, and trailers must be locked except when actively entering or exiting the facility.
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Text version
Wes Moore, Governor • Aruna Miller, Lt. Governor • Menna Seshamani, M.D., Ph.D, Secretary
Clifton T. Perkins Hospital Center Aliya Jones, M.D. Chief Executive Officer 8450 Dorsey Run Road Jessup, MD 20794
Revised May 2024
CONTRACTOR CONSTRUCTION GUIDELINES
A Construction Oversight Work Group exists at the facility. The purpose of this work group is to review and monitor construction/renovation projects with focus on the maintenance of a safe, comfortable physical environment for patients, visitors and staff. The following guidelines provide the Contractor with an awareness of some of the unique conditions under which the facility must operate as well as how this facility expects all Contractors, Sub-Contractors and other forces working on this site to conduct themselves and their projects.
1. The contractor is responsible to ensure that neither its employees/representatives nor the employees/representatives sub-contractor or any other personnel on a project fraternize with the patient population. (i.e. cannot provide food, money, tobacco, matches, fluids, drugs etc.)
2. All tools and materials are to be secured and/or supervised, at all times in such a manner to prevent access to these items by the patient population. It is required that the contractor install or secure areas from dust when necessary by installing dust barriers.
3. The Contractor must request permission for any disruption in services or area utilization related to this project. This request should be made to the designated Hospital Representative 72 hours in advance of any planned disruption.The Contractor must receive approval from the Hospital before proceeding.The Hospital may waive this requirement at its sole discretion, depending on the specific situation.
4. Prior to starting any work, the Contractor must meet any/all expectations for the accountability and responsibility for following the contract as it relates to infection control practices while on site. The Contractor must meet the Hospital representative to review and sign a Pre-Construction Risk Assessment. The contractor must follow all Interim Life Safety Measures during the duration of said project.
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201 W. Preston Street • Baltimore, MD 21201 • health.maryland.gov • Toll Free: 1877-463-3464 • Deaf and Heard of Hearing Use Relay
5. The Hospital maintains a “SMOKE FREE” environment. Therefore, no smoking or the use of any tobacco is permitted on the hospital grounds.No alcohol, drugs, weapons or other contraband/items as determined by the Hospital shall be brought onto the Hospital premises.
6. The well-being and care of patients is of the utmost importance to this facility’s operations. The Contractor must discuss any situation or condition affecting the safety or the normal day to day patient/staff activities with the Hospital representative or contact the Director of Maintenance at (410) 724-3000 immediately upon becoming aware of such a situation or condition. No work is to proceed in the area of concern until a resolution satisfactory to the Hospital is achieved.
7. The Contractor shall immediately cease any activity deemed by Hospital personnel to pose a threat to the safety or well-being of patients, visitors or staff. The Contractor shall immediately contact their Hospital Representative. The Hospital shall not incur any additional cost due to such an action.
8. The Contractor must keep all areas secure at all times to prevent unsupervised patient access. Except when entering or exiting, all vehicles, equipment and/or trailers must be locked at all times.
9. CONFIDENTIALITY:All information and issues involvingpatients are considered strictly confidential. Photographing patients or patients’ information is a VIOLATION of patient confidentiality. (Prior approval must be obtained if the Contractor wishes to photograph or video). The Hospital reserves the right to confiscate any and all photographs, negatives, video tapes and any other materials obtained to this violation. Additionally, discussion of any patient information is considered VIOLATION of patient confidentiality.
10. The contractor is required to dress in a professional/appropriate manner. (i.e. no sleeveless shirts, shirts to be worn at all times, and no shirts with tobacco or alcohol logos). The contractor must use appropriate language (no use of any type of profane language).
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201 W. Preston Street • Baltimore, MD 21201 • health.maryland.gov • Toll Free: 1877-463-3464 • Deaf and Heard of Hearing Use Relay
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