Exhibit B-1 Bid Form.HVAC Repair Replacement.xlsx
XLSX spreadsheet 15 KB Posted
- Attached to
- HVAC Evaluation for Repair and/or Replacement
- Solicitation number
- BPM057564
- Issued by
- Maryland
About this file
This is a Bid Form (Exhibit B-1) for an HVAC Evaluation for Repair and/or Replacement contract opportunity issued by Clifton T. Perkins Hospital Center in Maryland. The solicitation seeks a contractor to evaluate and provide expert services for the repair and/or replacement of multiple malfunctioning air conditioning units throughout the facility. The bid form requires contractors to submit pricing for labor rates for both Master/Licensed Journeyman HVACR technicians and Apprentice HVACR technicians, along with material cost estimates for six specific HVAC units across different facility locations: a Trane unit at the IT Building, a Mitsubishi Electric mini-split heat pump at the Control Center, a Mitsubishi Electric unit at the Greenhouse, and three Reznor and Carrier units at various Plant Management locations. The contract is structured as a time and materials agreement with a maximum total award amount of $50,000.
All bid prices must be fully loaded to include labor, overhead, administrative costs, fuel surcharges, travel expenses, and technician rates, with no additional amounts payable beyond the quoted prices. Material pricing submitted is for estimation and evaluation purposes only and may fluctuate, while labor rates must remain fixed for the contract term. Bidders must complete the form exactly as provided without alterations or blank items, with all unit and extended prices clearly entered in dollars and cents, calculations rounded to the nearest cent, and the form signed and dated by an authorized representative. The bid form explicitly prohibits contingencies or conditions on pricing, and failure to adhere to any instructions may render the bid non-responsive.
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Instructions
| Bid Instructions |
| In order to assist each Bidder in the preparation of its Bid and to comply with the requirements of this solicitation, Bid Instructions and a Bid Form have been prepared. Each Bidder shall submit its Bid on the Bid Form in accordance with the instructions on the Bid Form and as specified herein. Do not alter the Bid Form or the Bid may be determined to be not responsive. The Bid Form is to be signed and dated, where requested, by an individual who is authorized to bind the Bidder to the prices entered on the Bid Form. |
| The Bid Form is used to calculate the Bidder’s TOTAL BID PRICE. Follow these instructions carefully when completing your Bid Form: |
| A) All Unit and Extended Prices must be clearly entered in dollars and cents, e.g., $24.15. Make your decimal points clear and distinct. |
B) All Unit Prices must be the actual price per unit the State will pay for the specific item or service identified in this MS-IFB and may not be contingent on any other factor or condition in any manner.
C) All calculations shall be rounded to the nearest cent, e.g., .344 shall be .34 and .345 shall be .35.
D) Any goods or services required through this RFB and proposed by the vendor at No Cost to the State must be clearly entered in the Unit Price, if appropriate, and Extended Price with $0.00.
E) Every blank in every Bid Form shall be filled in. Any changes or corrections made to the Bid Form by the Bidder prior to submission shall be initialed and dated.
F) Except as instructed on the Bid Form, nothing shall be entered on or attached to the Bid Form that alters or proposes conditions or contingencies on the prices. Alterations and/or conditions may render the Bid not responsive.
G) It is imperative that the prices included on the Bid Form have been entered correctly and calculated accurately by the Bidder and that the respective total prices agree with the entries on the Bid Form. Any incorrect entries or inaccurate calculations by the Bidder will be treated as provided in COMAR 21.05.02.12 and may cause the Bid to be rejected.
H) If option years are included, Bidders must submit pricing for each option year. Any option to renew will be exercised at the sole discretion of the State and comply with all terms and conditions in force at the time the option is exercised. If exercised, the option period shall be for a period identified in the MS-IFB at the prices entered in the Bid Form.
I) All Bid prices entered below are to be fully loaded prices that include all costs/expenses associated with the provision of services as required by theRFB. The Bid price shall include, but is not limited to, all: labor, profit/overhead, general operating, administrative, and all other expenses and costs necessary to perform the work set forth in the solicitation. No other amounts will be paid to the Contractor. If labor rates are requested, those amounts shall be fully loaded rates; no overtime amounts will be paid.
J) Unless indicated elsewhere in the RFB, sample amounts used for calculations on the Bid Form are typically estimates for evaluation purposes only. Unless stated otherwise in the RFB, the Department does not guarantee a minimum or maximum number of units or usage in the performance of the Contract.
K) Failure to adhere to any of these instructions may result in the Bid being determined not responsive.
Bid Form
| Exhibit B.1 – BID FORM |
| HVAC Evaluation for Repair and/or Replacement |
| The Bid Form shall contain an all inclusive price and information in the format specified on these pages including all surcharges (ex: fuel, travel, technician rate etc.) as well as all administrative costs. Complete the Bid Form only as provided in the Bid Instructions. Do not amend, alter or leave blank any items on the Bid Form. Failure to adhere to any of these instructions may result in the Bid being determined not responsive. |
| The total Contract award shall not exceed $50,000. |
| This is a time and materials contract with Labor Rates. The material pricing is estimates only for bidding purposes only to determine an appropriate guideline basis for award. Final pricing may still be higher or lower. Labor Rate pricing must still remain the same for contract award. |
| Item Description | Labor Rate Regular Hours | Labor Hours | HVAC Unit Repair Estimate | HVAC Unit Replacement Estimate |
| Master/Licensed Journeyman (HVACR) | ||||
| Apprentice (HVACR) |
| Trane; Model WSC036E3REA0JH0C0A2B20100 HVAC Unit - IT Building | |||
| Mini Split Heat Pump; Model 1BH49ZOMI; Intn'l Refrigeration Products HVAC Unit - Control Center | |||
| Mitsubishi Electric; Model PUY-A12NHA4 HVAC Unit - Greenhouse Roof | |||
| Reznor; Model HRP 150-8-MU; HVAC Unit - Plant Management (West Side) | |||
| Reznor; Model HRP200-8-MU; HVAC Unit - Plant Management (South Side) | |||
| Carrier; Model 48TCEA05A2A5A0A0A0 - Plant Management | |||
| TOTALS (AUTOMATIC) | $ - 0 | $ - 0 |
*NOTE: For evaluation purposes, the totals will be averaged to get the bid pricing for most favorable bid price as per evaluation criteria set forth in the RFB.
| Signature of Authorized Representative: | |
| Printed Name and Title: | |
| Telephone: | |
| Email address: | |
| Bidder Company Name: | |
| Bidder Company Address: | |
| City/State: | |
| Date: | FEIN: |
| eMMA #: | CSB: |
| MBE/DBE: | VSB: |
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