HVAC Building Management System

Lake County School District is pursuing a sole source procurement for an HVAC Building Management System through Bid #25-0901-SS-KF949, specifically targeting the continued implementation and maintenance of Automated Logic Controls across district facilities. The procurement seeks a vendor capable of providing comprehensive WebCTRL Building Automation System services, including software updates, controller upgrades, inspections, maintenance repairs, programming, and licensing. The district currently utilizes this system across 27 elementary schools, 9 middle schools, 10 high schools, 2 colleges, and 6 ancillary buildings, with the technology integrated into their intranet to enable real-time monitoring and control of HVAC systems. The solicitation was posted on August 27, 2025, with vendor responses due by September 5, 2025, at 2:00 PM. Key objectives include maintaining energy efficiency, reducing operational downtime, ensuring classroom comfort, and preserving the existing technological infrastructure that has been in place since 1995.

The procurement is specifically a sole source opportunity restricted to Automated Controls of Newberry, LLC, who has been the district's Authorized Preferred Supplier since 1995. No alternative vendors are being considered, as the district argues that transitioning to another provider would require extensive and costly district-wide hardware and software replacement. The total acquisition cost is $1,000,000.00, with the vendor selected based on their proven ability to meet the district's operational and educational needs. The system supports advanced scheduling features that automatically adjust temperatures based on occupancy and usage, and the current infrastructure encompasses web-based platforms for monitoring, controlling, and managing HVAC systems across multiple facilities. There are no explicit set-aside designations or restrictions on organizational types beyond the sole source nature of the procurement, and the contract aims to continue the long-standing technological partnership between Lake County School District and Automated Controls.