Hot Mix Asphalt

Wayne County, Michigan, through its Department of Public Services - Roads Division, is seeking bids for the procurement and delivery of hot mix asphalt (HMA) materials to various job sites. The Invitation for Bid (IFB #37-25-078) requires vendors to provide multiple HMA mix types, including 5EMH, 5E10, 5EML, High Stress mixes, and emulsion deliveries, with estimated quantities ranging from 250 to 100,000 units. Bidders must have a minimum of 10 years of experience providing HMA to contractors or public agencies and demonstrate delivery to at least three customers. The contract will be for one year from the award date, with potential for three one-year extensions. Delivery requirements include using insulated delivery trucks capable of supplying HMA Monday through Saturday, and intermittently on Sundays. The bid opening is scheduled for September 22, 2025, at 2:15 PM, with bid responses due by 2:00 PM on the same day. Vendors must comply with MDOT 2020 Standard Specifications for Construction and 2021 Wayne County Special Provision, and pricing must reflect Net 45 payment terms.

The procurement includes several diversity and local business incentives through Wayne County's County-Based Enterprise (CBE) and Targeted Growth Community Enterprise (TGCE) programs, which offer equalization credits up to 7% for local businesses. Additional certifications such as Small Business Enterprise (SBE), Expanding Business Enterprise (EBE), and Veteran Enterprise (VE) can provide supplemental credits. The county encourages the inclusion of disadvantaged businesses as subcontractors and requires completion of a First Tier Subcontractor Designation Form for contracts over $50,000 for supplies/services. While no specific total contract value is pre-determined, the pricing sheet allows bidders to quote unit prices across 30 line items covering various HMA products and services. Vendors must also complete an Ethics in Contracting Vendor Form to disclose potential conflicts of interest and submit a W-9 form for tax reporting purposes. The county is transitioning to Oracle Fusion Cloud Services in Fall 2025, which may impact future contract management and supplier communications.