Generations Group Home HVAC Replacement

The South Carolina Department of Juvenile Justice (SCDJJ) is seeking bids for an HVAC replacement project at the Generations Group Home located in Fountain Inn, South Carolina. The procurement is an Invitation for Bid solicitation for the complete replacement of a 15-ton split system heat pump in the gymnasium building. Specific deliverables include removing the existing Trane unit, installing a new equivalent-capacity replacement unit with R454B or R32 refrigerant, and completing comprehensive system installation tasks such as installing a condenser, air handler, auxiliary heat strips, line sets, electrical disconnect, thermostat, and secondary drain pan with float switch. Bidders must possess a valid South Carolina mechanical license with a minimum of three years of verifiable experience and must submit proof of licensure with their proposals. The procurement timeline includes a non-mandatory site visit and pre-bid conference on November 19, 2025, at 11:00 AM, with bidder questions due by November 20, 2025, at 5:00 PM. Bid submissions are due by December 15, 2025, at 11:00 AM, with award notification expected on December 18, 2025. The contract will be awarded to the lowest responsive and responsible bidder on a fixed-price basis, with separate line items for the HVAC unit, labor costs, and digital thermostat.

No specific set-aside designations or restrictions for disadvantaged enterprises are mentioned in the solicitation. The contract does not identify any incumbent vendors or require integration with existing infrastructure beyond the current HVAC system. Contractors must maintain specific insurance requirements, including commercial general liability insurance of $1,000,000 per occurrence, auto liability insurance of $1,000,000, and workers' compensation insurance as mandated by South Carolina law. The selected contractor will be required to complete all work within five days of implementation, following at least three business days of advance scheduling. The contract includes warranty provisions of one year for parts and labor and a five-year compressor warranty. Additionally, the contractor must sign the Contractor Conduct Agreement, Project Security Procedures, and Prison Rape Elimination Act (PREA) Contractor Agreement, ensuring compliance with facility security protocols. While no specific budget range is provided, the procurement suggests a project scope typical of a medium-scale HVAC replacement for an institutional facility.