Trane rooftop HVAC units

The South Carolina Department of Corrections (SCDC) issued a Request for Quote (RFQ) numbered 5400027308 for procuring Trane rooftop HVAC units for its facility located at 4450 Broad River Road in Columbia, SC. The procurement consists of five total units: one 17.5-ton package gas/electric rooftop unit (Model # GCC210A3ELA**07) and four 2.5-ton package gas/electric rooftop units (Model # 4YCC4030*170). All units must be new, direct replacements for existing equipment, and must include comprehensive manufacturer specifications detailing exact dimensions, openings, piping, electrical requirements, and curb compatibility. Bidders are required to submit complete dimensional and specification documentation, with bids deemed nonresponsive if such details are incomplete. The solicitation was issued on September 6, 2024, with offers due by September 17, 2024, at 10:00 AM, and award anticipated on September 20, 2024. Evaluation criteria will focus on identifying the lowest responsible and responsive bidder, with award to be made to a single offeror. Delivery is required within 18 weeks after purchase order receipt, representing an extended timeline from the original 30-day requirement.

The procurement appears to have no specific set-aside designations or restrictions on organizational types, though bidders must obtain a South Carolina vendor number prior to submission and may claim applicable state and U.S. end-product preferences. Vendors must complete standard state certifications regarding independent price determination, debarment status, ethics compliance, and drug-free workplace requirements. The awarded contract went to Trane US, Inc., located in West Columbia, SC, with a total contract value of $38,471.00 - comprising $18,695.00 for the 17.5-ton unit and $19,776.00 for the four 2.5-ton units. The warranty structure includes first-year parts and labor coverage, plus a five-year compressor warranty with no labor coverage in years two through five. Installation and startup services are included in the procurement. Potential bidders were required to submit questions in writing to the procurement officer, Chad Byrd, no later than five days prior to the bid opening, ensuring a structured and transparent procurement process.