Fresh Produce - Request for Quote

The Colorado Department of Corrections (CDOC) issued a Documented Quote (DQ) solicitation (CAAA 2026000434) for the procurement of fresh produce to be delivered to seven correctional facilities across Colorado, including Buena Vista Correctional Complex, Arkansas Valley Correctional Facility, Central Warehouse, Sterling Correctional Facility, Denver Women's Correctional Facility, Denver Reception & Diagnostic Center, and Limon Correctional Facility. The solicitation requests thirty produce line items including fruits, vegetables, and specialty items such as apples (295 boxes), bananas (200 boxes), oranges (215 boxes), carrots (116 bags), bell peppers (129 boxes), russet potatoes (690 bags), salad mix (203 cases), and celery (65 cartons), with all commodities required to be date coded and meet current United States Department of Agriculture standards for the requested grades. Delivery is scheduled for April 27-29, 2026, with specific time windows for each location ranging from 9:00 AM to 2:00 PM, and all pricing must be firm, all-inclusive of shipping costs, surcharges, and taxes with FOB Destination terms. Written inquiries were due by April 20, 2026, at 4:00 p.m. Mountain Time, and quote submissions are required by April 22, 2026, at 12:30 p.m., with an estimated award date of April 22, 2026, and a desired Purchase Order start date of the same day. Evaluation will be made to the responsible respondent whose acceptable quote is determined most advantageous to the State, with price being the primary consideration followed by sample quality and lead time. All vendors must submit required documentation including Exhibit B (Required Vendor Information signed in ink or electronically), Exhibit C (W-9 Request for Taxpayer ID Number), Exhibit D (Price Proposal), and Exhibit E (Vendor Disclosure Statement), along with compliance certifications regarding conflicts of interest and independent price determination.

Service-disabled veteran-owned small businesses (SDVOSB) certified through appropriate United States agencies receive a five percent preference on quote prices, and the solicitation contains no listed incumbent vendors or current contractors. Vendors must demonstrate compliance with all applicable federal and state laws and maintain specified insurance coverage including Workers' Compensation Insurance, commercial general liability with minimum limits of $1,000,000 per occurrence, and automobile liability coverage if vehicle use is necessary for contract performance. Prior to Purchase Order execution, the awarded respondent must provide proof of Good Standing with the Colorado Secretary of State, a Federal Employer Identification Number (W-9), and insurance certificates as specified in the Purchase Order Terms and Conditions. All contractor personnel and vehicles are subject to search at any time while on CDOC property, and electronic devices including cell phones, cameras, tablets, and laptops are restricted on all CDOC properties unless prior approval is obtained at least four days in advance. The CDOC reserves the right to cancel the solicitation or reject any or all quotes without penalty prior to contract execution, and protests concerning material issues must be submitted within three business days to the CDOC Procurement Official. While specific budget ranges or award values are not detailed in the solicitation documents, the award value will be determined by the cumulative pricing of all thirty produce line items across the seven correctional facilities for delivery during the specified dates in late April 2026.