Flat Bedsheets & Pillowcases

The New York State Department of Corrections and Community Supervision, Division of Correctional Industries (Corcraft), is requesting bids on flat bedsheets and pillowcases under IFB #0326, with bids due August 12, 2026 at 2:00 PM and written questions due July 30, 2026. No MWBE or DBE contracting goals apply.

The procurement covers flat bedsheets (54–66 inches wide by 99–106 inches long) and pillowcases (20 inches wide by 32 inches long), both in white poly/cotton blend with maximum 5% shrinkage and thread count T130–T180. Annual estimated quantities are 6,000 dozen flat bedsheets and 4,000 dozen pillowcases, with minimum orders of 1,000 dozen and 500 dozen respectively. All products must be delivered on 48-by-40-inch four-way hardwood pallets with tailgate delivery between 8:00 AM and 2:00 PM, Monday through Friday, with 24-hour advance notification. Bidders must guarantee a 45-day delivery timeframe after receipt of order, though alternate proposals will be considered. Samples (two pieces of each item) may be required for evaluation.

The contract runs from September 1, 2026, through August 31, 2029, with renewal options available. Pricing is net F.O.B. destination, fully prepaid and inclusive of all customs, duties, and transportation charges. Prices remain firm for the initial three months; thereafter, quarterly adjustments apply based on the Producer Price Index for greige cotton broadwoven fabric (U.S. Department of Labor Series ID WPU033701), with no adjustments during the first three-month period. Liquidated damages are assessed at 1% of total outstanding orders per day for late deliveries.

The incumbent contractors were Aviate Enterprises, Inc. (Contracts OP25001 and OP25002, McClellan, California), under one-time purchase agreements. Award will be made to the lowest responsive and responsible bidder. Bids must be hand-delivered only to Corcraft at 550 Broadway, Albany, NY 12204; facsimile and email submissions are not accepted. Vendors must comply with New York State vendor responsibility requirements, maintain certified insurance, and submit proof of workers' compensation and disability benefits coverage.