IFB 0326 Flatsheets and Pillowcases Purchasing Memorandum Amendment 7-2026.pdf
PDF 361 KB Posted
- Attached to
- Flat Bedsheets & Pillowcases
- Solicitation number
- 2136805
- Issued by
- Albany County, New York
About this file
This is a Purchasing Memorandum Amendment issued by the New York State Department of Corrections and Community Supervision (DOCCS), Division of Correctional Industries, for Invitation for Bids (IFB) No. 0326 concerning flat bedsheets and pillowcases. The solicitation seeks to establish a contract for the procurement of flat bedsheets with modified specifications of 54-66 inches wide by 104-106 inches long and pillowcases. The bid opening is scheduled for August 12, 2026, with a contract period of three years, commencing September 1, 2026, through August 31, 2029, and including renewal options. Prospective bidders should direct inquiries to Melissa Jones, Contract Management Specialist I, at (518) 408-4770 or Melissa.jones@doccs.ny.gov. This amendment modifies the original bedsheet specifications and introduces a price adjustment clause that supersedes prior bidding documents.
The contract includes a Price Adjustment Clause that adjusts prices quarterly after the first three months based on the Producer Price Index (PPI) for greige cotton broad woven fabric (Series ID: WPU033701) published by the U.S. Department of Labor Bureau of Labor Statistics. No price adjustments occur during the initial three-month period; thereafter, adjustments are calculated by comparing the average adjusted index to the base index over 12-month periods, with increases or decreases applied to contract prices accordingly. Payment is determined by the pricing period in which orders are received. The Division of Industries will notify facilities and contractors of price changes via Purchasing Memorandum. A prior contract holder, Aviate Enterprises, Inc., was awarded contracts OP25001 and OP25002 within the past five years. No Minority/Women Business Enterprise (MWBE) or Disadvantaged Business Enterprise (DBE) contracting goals have been established for this procurement.
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Text version
Division of Correctional Industries, 550 Broadway, Albany, NY 12204-2802 │(800) 436-6321│ corcraft.ny.gov
PURCHASING MEMORANDUM
Invitation for Bids
DATE: July 10, 2026
PLEASE ADDRESS INQUIRIES TO:
Melissa Jones, Contract Management Specialist I Telephone: (518) 408-4770 E-Mail: Melissa.jones@doccs.ny.gov
IFB NO.: 0326
COMMODITY: Flat Bedsheets & Pillowcases
BID OPENING: August 12, 2026
CONTRACT PERIOD: September 1, 2026, through August 31, 2029, w/renewal options
SUBJECT: Flat Bedsheet Specifications Amended
TO: All Prospective Bidders
In reference to the above bid solicitation, the Flat Bedsheet specifications have been modified to the following measurements: 54-66” W x 104”–106” L.
In addition, a Price Adjustment Clause has been included on page 20 of this IFB as it reads:
“PRICE ADJUSTMENT:
The prices set forth in this contract shall be adjusted every three (3) months following the first three (3) months of the contract in accordance with the provisions of this clause. There shall be no price adjustment during the first three (3) months of the contract.
The prices shall be adjusted on the basis of the “Producer Price Index (PPI),” Series ID: Commodities Data (WPU033701) (Not Seasonally Adjusted) Greige cotton broad woven fabric) as published by the U.S. Department of Labor, Bureau of Labor Statistics. It is available for viewing at www.bls.gov. For all items listed in this Invitation for Bids, a price adjustment (either upward or downward) will be enacted as follows:
A base index shall be established for the first three (3) months of the contract by averaging the prior twelve (12) months ending 3 months prior to the beginning month of the contract. An adjusted index shall be established by averaging the 12 months ending 3 months prior to the beginning month of the adjustment period.
NOTE: The adjusted index will then become the base index for the next price adjustment period. Each succeeding three-month period will follow this format. The average adjusted index is then compared with the base index, and the resulting percentage of increase or decrease shall be applied to the contract prices.
The Division of Industries will notify the facility and contractors by way of a Purchasing Memorandum of these price changes. Payment price will be for the period in which the order is received.”
mailto:Melissa.jones@doccs.ny.gov
Purchasing Memorandum Invitation For Bids #0326
Division of Correctional Industries, 550 Broadway, Albany, NY 12204-2802 │ (518) 436-6321 │(800) 436-6321│ www.corcraft.org
All other terms and of the Invitation for Bids remain the same.
This Purchasing Memorandum is to be signed, submitted, and made a part of your bid. If you have any questions, do not hesitate to contact the Designated Contact listed on top of this memorandum.
VENDOR: ________________________________________________________
ADDRESS: _______________________________________________________
SIGNATURE OF BIDDER: __________________________________________
DATE: ______________________________
File details come from the government source that posted it. Updated .