The School Board of Polk County, Florida is soliciting bids for a comprehensive Fire Alarm System Inspection Testing Certification Term Contract, seeking a qualified contractor to perform annual inspection, testing, and certification of locally monitored non-coded fire alarm systems across 134 district sites, including 91 elementary schools, 25 middle schools, 18 high schools, and 14 educational support buildings. The initial contract term will run from March 1, 2025, to February 28, 2026, with potential for four additional one-year extensions. Contractors must guarantee 100% compliance with NFPA 72 requirements, providing all necessary supervision, labor, materials, supplies, tools, and equipment for thorough system inspections. Mandatory pre-bid conferences were held on December 2 and December 5, 2024, with bid submissions due on December 13, 2024, at 1:00 PM. Bidders must possess a current Florida electrical contractor license, provide proof of insurance with specific liability limits, and submit detailed references demonstrating experience with similar fire alarm system inspection projects. Evaluation criteria will include comprehensive documentation, service provider examples, NFPA compliance, and overall technical capability to meet the district's fire safety inspection needs. No specific set-aside designations or restrictions on respondent types were explicitly mentioned in the documentation. Seven vendors submitted proposals, including ADT Commercial, Expert Security Professionals, Fire Assessment, LLC, Haig Service Corp., Heatwave Fire and Safety LLC, ODP Business Solutions, and VSC Fire & Security. The bid tabulation revealed pricing ranging from $168,600 (ADT Commercial dba Everon) to $615,220 (VSC Fire & Security), with the contract ultimately recommended for award to Expert Security Professionals (primary award) and Heatwave Fire and Safety LLC (secondary award). The estimated annual contract value is $210,000, covering comprehensive fire alarm system inspections across the district's facilities. The existing fire alarm infrastructure includes various systems from manufacturers like Notifier, NFS-320, NFS2-640, and FireLite, with monitoring types including local notifiers, dialer alarms, and some sprinkled facilities. The recommendation for award was scheduled to be presented to the Superintendent on December 20, 2024, with a public posting period from December 17, 2024, at 4:00 PM to December 20, 2024, at 4:00 PM.
Name | Description | Size | Type (Click to sort descending) | Posted (Click to sort descending) |
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030-MJ-0225__Fire_Alarm_Systems_ITBv_Final.pdf | 494KB | 11/13/24 | ||
Addendum_001_ITB_030-MJ-0225__Fire_Alarm_Systemv2.pdf | 202KB | 12/3/24 | ||
Award_NRBA_030-MJ-0225.pdf | 107KB | 1/8/25 | ||
Public_Notice_Mandatory_Pre_Bid_Conference_030-MJ-0225.pdf | 183KB | 11/19/24 | ||
Attachment_2_Addendum.pdf | 63KB | 11/8/24 |