Fair Oaks Substation Professional Design Services

The City of Pasadena is requesting proposals for professional engineering design services for the Fair Oaks Substation Project under an RFP with proposals due August 27, 2026 at 3:00 PM, with a mandatory pre-proposal meeting on August 3, 2026 at 10:30 AM via Microsoft Teams and questions due August 14, 2026 at 3:00 PM.

The scope encompasses final design, bid assistance, design-build bridging documents, and engineering services during construction for a two-phase project addressing equipment obsolescence and supporting the Public Works & Power Department's 4-kV to 17-kV conversion program. Phase One will utilize traditional design-bid-build methodology with a targeted in-service date of June 2029; Phase Two will employ design-build. Work is performed at the Fair Oaks Substation (1420 N. Fair Oaks Ave, Pasadena, CA 91103) and the Brookside Substation (1001 N. Arroyo Blvd, Pasadena, CA 91103). Proposers must demonstrate at least three relevant projects completed within the last 10 years for United States electric utilities of similar scope and size on the required Relevant Experience Form.

The initial contract term is five years from execution, with two optional one-year extension periods subject to City Manager approval. Pricing proposals must be submitted on a lump-sum basis for each identified task, encompassing design, labor, materials, equipment, insurance, overhead, profit, and all government compliance costs. The City of Pasadena Living Wage Ordinance applies; contracts exceeding $75,000 require City Manager approval and those exceeding $250,000 require City Council approval.

All proposers must obtain a Pasadena business license, comply with Equal Employment Opportunity provisions and California prevailing wage requirements, and submit required disclosures including Declaration of Non-Collusion, Conflict of Interest Disclosure and Certification, Disqualification Disclosure under California Public Contract Code Section 10162, Taxpayer Protection Amendment Disclosure, federal lobbying certifications, Unique Entity Identifier (SAM), and organizational forms documenting designated representatives, key personnel, and sub-consultants. Proposals must not exceed 50 pages using standard 8" × 11" format and 12-point font. The City reserves all rights to reject proposals and does not commit to award based on this RFP.