Escambia Co DHR Paint

The State of Alabama Department of Human Resources, on behalf of Escambia County DHR, is soliciting quotes for the supply of paint products and associated materials on an as-needed basis through a request for quote (RFQ) process. The procurement encompasses interior and exterior paint products in standard colors and various finishes including flat, eggshell, satin, semi-gloss, and gloss, along with primers and coatings that meet standard commercial quality standards. Suppliers must provide unit pricing on a per-gallon basis for interior paint, exterior paint, and primer, clearly identifying brand name, product type, and finish type, with pricing remaining firm for the contract duration unless otherwise approved. Equivalent brands to Sherwin-Williams will be considered provided they meet or exceed quality standards. The agreement term is one year from the date of award, with authorized DHR personnel placing orders on an as-needed basis and suppliers required to fulfill requests within a reasonable timeframe while coordinating delivery or pick-up options directly with requesting DHR offices. Payment terms are Net 30, made in arrears following receipt and acceptance of goods at the requesting DHR location. The solicitation was posted on April 17, 2026, with a due date of April 24, 2026. All suppliers must be registered in Alabama Buys prior to award and maintain consistent product availability and customer support throughout the agreement term.

No specific set-aside designations or disadvantaged enterprise restrictions are noted in the solicitation documents provided. However, all suppliers must be registered in Alabama Buys and submit responses electronically through that platform, with responses requiring acknowledgment of receipt of the solicitation and all amendments, affirmation of compliance with all terms and conditions, and certification of non-collusion with other bidders. Foreign entities must register with the Alabama Secretary of State's Office before transacting business in Alabama, and suppliers employing one or more employees within the State of Alabama must provide E-Verify documentation within five calendar days of notification or face bid rejection. The State reserves the right to conduct cost realism and price reasonableness analyses and may request written proof of qualifications, manufacturer's reseller authorization, professional licenses, and certificates of insurance after bid opening. The contract resulting from this quick quote may be renewed annually by written agreement of both parties, up to a total contract cost of $25,000 (including the original agreement and any subsequent renewals) or a total time period of five years from the effective date of the contract, with price escalation requests limited to 5 percent of the annual contract cost and requiring supporting documentation.