Equipment, Plumbing and Systems Maintenance and Repairs Con.

The West Virginia Division of Corrections and Rehabilitation is requesting quotations for equipment, plumbing, and systems maintenance and repairs services at the Southern Regional Jail and Correctional Facility in Beaver, West Virginia under ARFQ 0608 DCR2700000020, with quotations due October 23, 2026 at 10:30 a.m. E.S.T.

Bidders must hold a valid West Virginia Contractors License and demonstrate five years of experience in preventative maintenance, corrective maintenance, and repairs. Technicians must possess appropriate licenses including WV Electrician's License, WV Plumber's License, and EPA 608 Certification for HVAC work, with additional certifications as required for the scope.

The contract covers preventative maintenance performed bi-annually during regular business hours, corrective maintenance requiring prior written agency approval, and emergency services available 24 hours per day, seven days per week. The contractor must provide all necessary equipment, tools, parts, and expendable materials at no cost to the agency. Pricing must include unit prices for labor and expendable materials during preventative maintenance, with material costs billed at actual documented cost plus a percentage markup for replacement items. The facility has estimated annual corrective maintenance at 100 regular hours, 16 overtime hours, 8 holiday hours, and 8 emergency hours, with estimated parts costs of $20,000 for bid evaluation purposes only.

The initial contract term is one year with renewal options for up to four successive one-year periods upon mutual written consent and Attorney General approval. Pricing is firm for the life of the contract unless otherwise authorized by the State in writing. The contract is contingent upon legislative appropriation of funds.

Contractors must maintain Commercial General Liability Insurance of at least $1 million per occurrence and Automobile Liability Insurance of at least $1 million per occurrence, with the State listed as additional insured. A bid bond equal to 5% of the total bid amount is required if the contract exceeds $50,000. A non-mandatory pre-bid meeting is scheduled for October 14, 2026 at 10:00 a.m. E.S.T. at the facility. Written questions are due October 16, 2026 at 2:00 p.m. E.S.T. to Philip K. Farley at the Division of Administrative Services. Bids will be opened publicly at 11:00 a.m. E.S.T. on October 23, 2026.