Envelope Printing & Storage for OTS/PSS Bid Cancelled: 07/15/2026 - Addendum NO. 02 - Cancellation Date Issued: 07/15/26 Your reference

The Louisiana Office of State Procurement is requesting bids on envelope printing, storage, and distribution services for the Office of Technology Services / Production Support Services under IFB 3000026308, with bids due July 15, 2026 at 10:00 a.m. Central Standard Time. Public opening will be conducted both in-person at the Office of State Procurement in Baton Rouge and via Zoom.

The scope covers envelope printing, storage, and distribution with detailed specifications for envelope sizes, materials, printing requirements including ink colors and placement, window placements, return address printing, and barcode integration. Vendors must supply production schedules, inventory management plans, and delivery protocols. The specifications document establishes quality assurance standards including color-matching tolerances, paper stock requirements, and defect thresholds, with provisions for replacement of non-conforming materials and penalties for failure to meet standards. Dieline specifications are detailed across multiple envelope formats and sizes with mandatory compliance requirements for print positioning, fold lines, and perforation marks. Storage and inventory management must maintain adequate supplies for state distribution with packaging, labeling, and inventory tracking to ensure timely fulfillment.

The initial contract term is 24 months from award, with three optional 12-month extensions at the same price, terms, and conditions, for a total contract duration not to exceed 60 months. The pricing structure requires bidders to submit delivery charges per occurrence and storage fees per pallet on a monthly basis via the designated Attachment D pricing grid, with flexibility to propose alternative flat-rate storage arrangements. All pricing must include applicable taxes and delivery costs on an F.O.B. Destination basis; payment terms are net 30 days after receipt of properly executed invoice or delivery, whichever is later.

Vendors must be registered in the LaGov vendor system to submit online bids and must certify they are not suspended or debarred by the General Services Administration. E-Verify compliance is required. For contracts valued at $100,000 or more, vendors must comply with Louisiana state mandates regarding discrimination against Israel and firearm industries. Chase Williams is the responsible buyer at 225-342-4821 or chase.williams@la.gov.