Elevator Modernization Various Facilities (Phase 3)

The West Virginia Department of Administration, General Services Division is requesting quotes for modernization of fifteen elevators across five facilities (Buildings 1, 3, 6, and 13 at the WV State Capitol Complex in Charleston, and Building 23 at 407 Neville Street in Beckley) under CRFQ GSD2700000005, with quotes due September 24, 2026 at 1:30 PM EST. This is a fixed-price, fixed-period contract with a 810-calendar-day term from Notice to Proceed.

The scope encompasses complete modernization of geared basement traction passenger elevators (Building 1: two cars, 1,800 lbs capacity, 100 FPM), gearless overhead traction elevators (Building 3: four cars, 3,000 lbs capacity, 500 FPM), and hydraulic elevators (Buildings 6, 13, and 23) including equipment replacement, hoistway entrance refurbishment, car enclosure updates, and signal and fixture installations. All work must comply with ASME A17.1 2013 Edition and West Virginia Building Code standards, with ADA accessibility and fire safety compliance required. Stopping accuracy must be within one-quarter inch. The awardee is responsible for interim maintenance from mobilization through modernization and one year of full preventive warranty maintenance with 24-hour callback service and one-hour maximum on-site response time. All components must be non-proprietary with readily available replacement parts and technical support for a minimum of fifteen years.

Substantial Completion deadlines are 780 calendar days and Final Completion 810 calendar days after Notice to Proceed for Buildings 3, 6, 13, and 23; Building 1 must reach Final Completion by 420 calendar days or December 31, 2027, whichever is earlier. Liquidated damages are $500 per calendar day for Buildings 3, 6, 13, and 23 and $1,000 per calendar day for Building 1 beyond Final Completion. Bidders must provide a five-percent bid bond, 100-percent performance bond, and 100-percent labor/material payment bond. The state will retain ten percent from progress payments, with a minimum of five percent retained per building for warranty coverage.

Award will be made to the lowest qualified responsible bidder. Vendors must document at least three similar projects involving multiple elevator modifications and at least one project modernizing an elevator in a building on the National Historic Register. Pricing must be firm for the contract term and include base bid plus unit prices for allowances on plaster/parging removal, masonry repointing and repair, and stone repointing and repair. Mandatory pre-bid meetings were held August 11–12, 2026; vendor technical questions were due August 27, 2026.