DOC Digital Fabrication Sign Shop - Printer, Software, and Related Equipment

The Rhode Island Department of Corrections is requesting quotations for the purchase, delivery, installation, training, support services, and ongoing maintenance of a high-resolution digital fabrication printer system and related equipment for its Sign Shop, with quotations due September 7, 2026, and vendor questions due August 21, 2026. Minority Business Enterprise (MBE) participation is required at a minimum of 15% of total procurement value under Rhode Island law.

The core deliverable is a digital fabrication printer meeting specified technical performance: drop-on-demand piezo drive print head, maximum print speed of 278 square feet per hour, 300–1200 dpi resolution, UV-LED color inks with spot color configuration (CMYKRG), and maximum media width of 64 inches. The scope includes three annual software licenses with advanced nesting, variable data support, and integrated ink estimation compatible with national sign databases and traffic ink standards. Related equipment comprises ten standard traffic control color UV-LED ink cartridges, one cold-lamination laminator, channel letter bender, heat press, cutting plotter, laser cutter, vinyl cutter, digital die cutters, rolling cutters, and an application table, along with consumables including spray bottles, hand rollers, alignment tools, cleaning supplies, and maintenance kits.

The vendor must provide complete installation with uncrating, setup, system calibration, and operational verification, followed by comprehensive on-site training covering system operation, software functionality, troubleshooting, and preventive maintenance. Technical support spans a minimum two-year warranty period, including toll-free telephone support Monday through Friday, 8:00 AM to 3:00 PM EST, remote email assistance, and on-site service within two business days at no additional cost. Vendor personnel accessing RIDOC facilities are subject to background checks; felony convictions may result in access denial.

The contract commences October 1, 2026, for an initial three-year term with optional renewal for up to two additional 12-month periods at the State's discretion. Delivery is Free On Board Destination to the DOC Central Distribution Center, 25 Power Road, Cranston, Rhode Island 02920, with accepted delivery windows of 7:00 AM to 2:00 PM Monday through Friday. Vendors must maintain general liability ($1 million combined single limit), workers' compensation ($100,000 per accident), and automobile liability ($1 million per occurrence). A contract administrative fee of 0.33% of annual contract value will be withheld from invoices. All proposals must be submitted electronically through Ocean State Procures; submissions by other means will not be accepted. The State reserves the right to make one or multiple awards and to reject any or all bids.