VendorChangeDetailsReport_RFQ27006902_v2_Sep_1_26.pdf

This is a Solicitation Change Details Report for Rhode Island Department of Corrections Request for Quotation No. RFQ27006902 concerning the procurement of a Digital Fabrication Sign Shop Printer system and related equipment. The Rhode Island Department of Corrections is seeking quotations for the purchase, delivery, installation, training, support services, and ongoing maintenance of a high-resolution digital fabrication printer system designed for its Sign Shop operations. The core deliverable includes a digital fabrication printer with drop-on-demand piezo drive print head technology, maximum print speed of 278 square feet per hour, 300-1200 dpi resolution capability, UV-LED color inks with spot color configuration (CMYKRG), and maximum media width of 64 inches. The scope encompasses three annual software licenses featuring advanced nesting and variable data support, ten standard traffic control color UV-LED ink cartridges, and related equipment including a cold-lamination laminator, channel letter bender, heat press, cutting plotter, laser cutter, vinyl cutter, digital die cutters, rolling cutters, and an application table with associated consumables and maintenance kits. The original quotation due date of September 7, 2026, was extended to September 8, 2026, per this change report dated September 1, 2026. Vendor questions were due August 21, 2026. The contract commences October 1, 2026, for an initial three-year term with optional renewal for up to two additional 12-month periods at the State's discretion.

The solicitation requires Minority Business Enterprise (MBE) participation at a minimum of 15% of total procurement value under Rhode Island law. Delivery is Free On Board Destination to the DOC Central Distribution Center located at 25 Power Road, Cranston, Rhode Island 02920, with accepted delivery windows of 7:00 AM to 2:00 PM Monday through Friday. Vendors must maintain general liability insurance of $1 million combined single limit, workers' compensation insurance of $100,000 per accident, and automobile liability insurance of $1 million per occurrence. A contract administrative fee of 0.33% of annual contract value will be withheld from invoices. On-site training and comprehensive technical support are required, including a minimum two-year warranty period with toll-free telephone support Monday through Friday, 8:00 AM to 3:00 PM EST, remote email assistance, and on-site service within two business days at no additional cost. All proposals must be submitted electronically through Ocean State Procures; submissions by other means will not be accepted. The State reserves the right to make one or multiple awards and to reject any or all bids.