DNR - Lodging within Duluth MN Aug 24-27, 2026

The State of Minnesota Department of Natural Resources is requesting bids for single occupancy lodging for up to 50 attendees at the Great Lakes Regional Meeting of Coastal Programs and Reserves, August 24–26, 2026, within 5 miles of 525 S Lake Ave, Duluth, with bids due June 3, 2026, at 2:00 PM CT through the Supplier Portal.

The scope includes up to 50 single-occupancy rooms with check-in August 24 and check-out August 27; secure luggage storage during check-in delays and between check-out and end-of-conference activities; adequate parking; and accessible business-center facilities. The facility must comply with the Americans with Disabilities Act, Minnesota Clean Indoor Air Act, US Fire Administration Hotel and Motel Fire Safety codes, and current COVID-19 guidance from the Minnesota Department of Health and CDC. The State will pay for lodging rooms only; room service, beverages, phone charges, gratuities, and service charges are the contractor's responsibility and must be included in quoted prices. One room will be paid via purchase order; remaining rooms are accessed by attendees using purchasing cards at the negotiated group rate.

The contract is effective June 5, 2026, or upon execution of required signatures, whichever is later, and expires September 30, 2026. Payment terms are Net 30 days following receipt of an undisputed invoice. No insurance requirement is specified for this lodging-only solicitation.

Bidders must submit responses electronically; non-electronic and email submissions will not be accepted. Responders must complete and submit Exhibit D Price Schedule detailing per-room, per-night charges and applicable taxes for each date; parking availability and daily rates; and cancellation policies for notice periods ranging from 30 days to less than 24 hours prior to the conference. Bidders must also provide contractor contact information for contract management and purchase order receipt, and indicate prompt-pay discount options.

Questions are due June 1, 2026, at 2:00 PM CT to sheri.karpenko@state.mn.us; responses will be provided via addendum. Contact with any State personnel other than the designated buyer may result in response rejection. Technical support is available at the SWIFT Vendor Helpline, 651.201.8100, Option 1.