Digital Plate Writer for Offset Printing Operation

The West Virginia Department of Homeland Security, Division of Administrative Services, is requesting quotes for a digital plate writer system for the West Virginia Division of Corrections and Rehabilitation—Correctional Industries on behalf of the Northern Correctional Center & Jail in Moundsville, with quotes due November 13, 2026 at 10:30 a.m., and questions due October 28, 2026 at 10:30 a.m.

The scope is a one-time purchase of a Glunz & Jensen PlateWriter Infuse XL Machine or equivalent computer-to-plate system for offset printing operations. The system must produce press-ready aluminum plates using water-based inkjet technology with daylight operation and no chemical processing. It must accommodate multiple plate sizes and gauges interchangeably, support up to 8-up press formats up to 800 × 1050 mm, and include standard aluminum plates, fluid start-up kit, and pre-installed software supporting PDF, PostScript, TIFF, JPEG, and EPS formats. The procurement includes one main machine unit and pricing for six accessories: computer shelf, monitor and keyboard stand, deletion pen, cleaning fluid, maintenance kit, and plate cleaner. Vendors must provide factory-trained personnel with a minimum of three years of experience for installation and warranty services. Installation labor, parts, and warranty services are mandatory for a minimum of one year from installation date. Delivery must occur within 30 days of purchase order receipt to 112 Northern Regional Correctional Drive, Moundsville, West Virginia on an F.O.B. destination basis; separate delivery fees are prohibited.

Award will be to the vendor offering the lowest overall total cost meeting all mandatory specifications. Vendors must complete the state-provided Pricing Page in its entirety; failure to do so results in disqualification. A Drug Free Workplace Conformance Affidavit is a mandatory submission requirement. The vendor must designate a primary contract manager available during normal business hours and obtain written approval from the agency before performing any work that would increase costs or operational functionality. Theresa J. Dorsey is the buyer contact at (304) 558-3793 or theresa.j.dorsey@wv.gov.