Dhec state revolving fund

The South Carolina Department of Health and Environmental Control (DHEC), in partnership with the South Carolina Rural Infrastructure Authority (RIA), is procuring a comprehensive, web-based software solution to manage State Revolving Fund (SRF) programs for water infrastructure projects. The solicitation (RFP 5400025718) seeks a commercial off-the-shelf software system capable of managing nine funding programs across Clean Water and Drinking Water initiatives, with specific requirements including application management, project tracking, financial documentation, mapping capabilities, data migration, and EPA reporting functionality. Mandatory vendor qualifications include three previously implemented SRF projects, minimum five years of continuous experience, and three references from state or federal agencies. The implementation timeline is targeted for six to nine months, with completion desired by September 30, 2024, to support annual SRF reporting. Key submission dates include questions due by September 26, 2023, at 12:00 PM EST, and proposals due by October 31, 2023, at 2:30 PM EST. The solicitation requires vendors to provide a detailed cost breakdown across multiple categories, including one-time costs for development, deployment, data migration, training, and perpetual license fees, as well as yearly costs over a five-year term.

The procurement does not explicitly specify set-aside designations or restrictions for disadvantaged enterprises. The system will support 31 internal staff users (26 DHEC, 5 RIA), approximately 200 external client users, and 4 auditors, with data migration involving approximately 53 GB from DHEC and over 2 TB from RIA. The contract will have an initial one-year term with four one-year renewal options, for a maximum contract duration of five years, with an estimated start date of December 6, 2023, and end date of December 5, 2028. While no incumbent vendor is mentioned, the solicitation requires the new system to support data migration from existing systems and provide comprehensive integration capabilities. The software must include Service Level Agreement provisions for toll-free support, remote access, and defined response times ranging from 15 minutes for Severity 1 issues to 4 hours for Severity 4 issues. Although specific budget ranges are not detailed, the cost sheet allows for comprehensive pricing across implementation, licensing, maintenance, and optional services, with travel expenses for out-of-state implementation capped at $5,000 per month.