Dell APEX Private Cloud Subscription or equivalent

Empire State University, a State University of New York institution, is requesting quotations for a Dell APEX Private Cloud enterprise license or equivalent, with responses due August 21, 2026 at 3:00 p.m. EST and questions due August 7, 2026. The procurement is being conducted under New York State Education Law 355(5)(a) discretionary authority with no sealed bid opening.

No set-asides or preference programs apply — SDVOB, MBE, WBE, and DBE participation goals are all 0.00%, though the University encourages MWBE participation. The scope requires a twelve-month subscription supporting institutional use by students, faculty, and staff for academic, administrative, and research purposes at two locations: Albany, New York and Saratoga Springs, New York.

The contract award is anticipated at up to $125,000 to the responsive and responsible vendor offering the lowest Grand Total price. Distributed Technology Group is the incumbent contractor. The University requires SOC 2 Type 2 reports or ISO/IEC 27001:2022 certification, FERPA, GLBA, HIPAA, and New York State Privacy Protection Law compliance, and data storage restricted to United States locations without prior written consent. Commercial General Liability insurance is mandatory at $1,000,000 per occurrence and $2,000,000 aggregate; Technology Errors and Omissions Insurance at $1,000,000; Crime Insurance at $50,000; and Comprehensive Business Automobile Liability at $2,000,000. Contractors must maintain disaster recovery and business continuity plans and comply with WCAG 2.2 and Section 508 accessibility standards.

Responses to clarifications are issued August 10, 2026 at 3:00 p.m. EST. Contact Jessica Alojipan, Director of Procurement and Contract, at jessica.alojipan@sunyempire.edu or bids@sunyempire.edu. Bidders must certify that quoted prices are equal to or lower than those quoted to any other governmental agency or private institution.