ESU-211894132 - Questions and Answers.pdf

This Questions and Answers document supports Empire State University's procurement for a Dell APEX Private Cloud enterprise license or equivalent under New York State Education Law 355(5)(a). The University seeks a responsive and responsible vendor to provide a twelve-month subscription supporting institutional use by students, faculty, and staff for academic, administrative, and research purposes at two locations: Albany, New York and Saratoga Springs, New York. Questions were due August 7, 2026, with responses issued August 10, 2026 at 3:00 p.m. EST. Responses to the request for quotation are due August 21, 2026 at 3:00 p.m. EST. The contract award is anticipated at up to $125,000 to the responsive and responsible vendor offering the lowest Grand Total price.

The Q&A document contains one question regarding Service Tags for the existing VxRail Clusters supporting the current infrastructure. SUNY Empire provided specific Service Tag identifiers for both the Albany (Production) VxRail Cluster and the Saratoga (Disaster Recovery) VxRail Cluster. The incumbent contractor is Distributed Technology Group. No set-asides or preference programs apply, with all SDVOB, MBE, WBE, and DBE participation goals at 0.00%, though the University encourages MWBE participation. The University requires SOC 2 Type 2 reports or ISO/IEC 27001:2022 certification, FERPA, GLBA, HIPAA, and New York State Privacy Protection Law compliance, and specified insurance requirements including Commercial General Liability at $1,000,000 per occurrence and $2,000,000 aggregate, Technology Errors and Omissions Insurance at $1,000,000, and Crime Insurance at $50,000. Bidders must certify that quoted prices are equal to or lower than those quoted to any other governmental agency or private institution.