Attachment A.pdf

ESU-211894132 Dell APEX Private Cloud Subscription or equivalent Attachment A

1. Procurement Description The State University of New York, Empire State University (SUNY Empire), wishes to purchase IT licenses for Dell APEX Private Cloud Subscription or equivalent.

2. About SUNY Empire Founded in 1971 as the innovative campus of the State University of New York (SUNY), Empire State University empowers learners from diverse backgrounds to achieve their educational goals. SUNY Empire has decades of experience providing educational access through high-quality online teaching and learning, individualized instruction, mentoring, and prior learning assessment. The institution is deeply committed to promoting diversity and inclusion and builds on students’ experiences to promote their growth and drive upward mobility and economic development in New York State and beyond.

SUNY Empire has a proud history of meeting students where they are. The institution embraces full transferability, credit through prior learning, and partnerships to drive workforce development and educational attainment. The university employs over 1,300 faculty and staff, advancing the institution's unique academic commitment to high-quality, accessible education for our students. SUNY Empire's 99,000 alumni are entrepreneurs, nurses, teachers, businesspeople, and leaders in their communities and their fields.

3. Contract Period The selected vendor must be available to provide their proposed IT licenses for one year, beginning on October 1, 2026.

4. License Description SUNY Empire is seeking the following licenses or their equivalent.

SUNY Empire is seeking Dell APEX Private Cloud Subscription for twelve (12) months beginning on October 1, 2026. The solution must be delivered as a software-as-a-service for managing data availability and information governance. The solution must include:

1. Bidder Provided Rack Offering – Bidder supplied, validated equipment including but not limited to power distribution, switches, racks, data cables, and any other materials or software necessary to allow the other components of the solution to operate according to its specifications. Bidder must provide rack and switch supported by VxRail or equivalent and ensure there is enough power distribution unit (PDU) space to fulfill the term of subscription period.

2. Access to the firmware, drivers and BIOS updates or equivalent.

3. Deployment of the solution via Dell ProDeploy Plus for Enterprise or equivalent.

4. Ongoing support from Bidder via Dell ProSupport Plus for Enterprise or equivalent.

5. Solution recovery at the end of the subscription.

The overall solution will include:

Item Description Nodes 2 Sites: 7 AF Nodes (Albany) & 5 AF Nodes (Saratoga Springs) Processors (Per Node) 1 (28 Cores - 61.6 GHz) RAM (Per Node) 12 Per Socket (576 GB Storage (Per Node) 8*3.84 TB RAW (27.9 TiB) Networking (Per Node) NIC 1: 2 x 25 GbE Low Profile

Top of Rack Switches Rack Dell Integrated or equivalent Licensing vSphere Enterprise Plus or equivalent vSAN Enterprise or equivalent Professional Services ProDeploy Plus (Rack & stack, implementation, knowledge transfer) or equivalent Support 12 Months ProSupport Plus Mission Critical Customer Success Manager Asset Life Cycling Customer Driven Asset Refreshes

Dell ProDeploy Plus for Enterprise or equivalent must include:

Service Quantities Maximum SaaS Applications Endpoints Hybrid Workloads Profiles 5 5 Backup Policies 5 Users 500 Proxy Hosts 3

ESU-211894132 Dell APEX Private Cloud Subscription or equivalent Service Quantities Maximum SaaS Applications Endpoints Hybrid Workloads One of the following:

• Microsoft 365 Environments 1

• Google Workspace Environments 1

• Salesforce Organizations 1

• Endpoints (end-user devices) 100

• Application Database Hosts \ Databases 3 \ 15

• NAS Devices \ NAS Backup Sets 2 \ 15

• Virtual Machines 100

Dell ProSupport Plus for Enterprise or equivalent must include:

1. Access on a 24x7 basis (including holidays) to a specialized technical support resource from Bidder’s Customer Service and Support organization for troubleshooting assistance of solution. On-site dispatch of a technician and/or delivery of replacement parts to address a solution problem.

2. Access to a remote Technology Service Manager.

5. Questions and Answer Questions are due no later than August 7, 20206, at 3:00 PM EST. Please submit all questions to the designated contact, Jessica Alojipan, via e-mail at jessica.alojipan@sunyempire.edu. Please note: all firms must include the REQ ESU-211894132 in the subject line of their e-mail. Failure to include the RFQ number can result in a question not being answered. Answers to all questions received will be provided no later than August 10, 2026, at 3:00 PM

EST.

6. Submission of Proposals Proposals are due no later than March 13, 2026, at 3:00 PM EDT. Proposals may be submitted electronically via e-mail to jessica.alojipan@sunyempir.edu with ESU-211894132 in the subject line or in hard copy to the address below with ESU-211894132 indicated on the outside of the package/envelope. Failure to do so may result in responses being opened, misplaced or misdirected. If submitting electronically, do not submit your proposal as a zip file, and do not password-protect your proposal.

7. Contract Award SUNY Empire intends to make this award under its discretionary authority, pursuant to NYS Education Law §355(5)(a), which is up to $125,000. A sealed bid opening will not be held. There is no RFP or IFB. Inquiries are to be made by email only and only to the designated contacts identified on the Quote From. SUNY Empire will make no reimbursement for travel or travel-related expenses. SUNY Empire reserves the right to make no award.

8. Designated Contact State Finance Law §139-j restricts oral, written, or electronic communications between a Firm (individual, entity, or its’ employees, agent, consultant, or people working on its’ behalf) and the SUNY Empire regarding any contract or other agreement for any single procurement with an estimated annualized expenditure in excess of fifteen thousand dollars. Subject to certain exceptions set forth in State Finance Law §139-j(3), contacts between Firm and SUNY Empire personnel, other than those SUNY Empire personnel officially designated as a contact person for this RFQ, is prohibited during the restricted period of the procurement. The restricted period of the procurement is the period of time commencing with the earliest notice of the procurement and terminating when the agreement is fully executed with the selected firm, issuance of a Purchase Order, or final approval of the procurement by the New York State Office of the State Comptroller if applicable.

A Designated Contact has been identified for this RFQ. SUNY Empire faculty and staff are also required to obtain certain information when contacted during the restricted period and make a determination of the responsibility of the Firm pursuant to sections 163 and 139 of the State Finance Law. The designated contact for this procurement is:

Jessica Alojipan Director of Procurement Empire State University

2 Union Avenue Saratoga Springs, New York 12866

Phone: (518) 587-5404 Ext 2868 E-Mail: Jessica.Alojipan@sunyempire.edu mailto:jessica.alojipan@sunyempire.edu mailto:jessica.alojipan@sunyempir.edu mailto:Jessica.Alojipan@sunyempire.edu