Custom Trailer Mobile DMV Office

The West Virginia Department of Administration Purchasing Division, procuring on behalf of the Division of Motor Vehicles, is requesting quotations for a custom trailer mobile DMV office under CRFQ 0802 DMV2700000003, with bids due October 21, 2026, at 1:30 p.m. and technical questions due October 6, 2026, at 10:00 a.m. This is a one-time purchase of a single unit.

The scope requires design, fabrication, and delivery of a fully functional mobile DMV office trailer equipped to provide driver licensing, vehicle registration, and related motor vehicle services at various locations throughout West Virginia. The trailer must comply with ADA accessibility standards, West Virginia building codes, and applicable federal safety standards. The interior layout, detailed in Exhibit B floorplan, includes a management office (24" × 30"), customer service work counters of varying widths (12", 24", and 36"), a breakroom with bench seating, a data rack/electronics closet for communications infrastructure, a generator storage area, and an ADA-compliant 42" door with wheelchair lift capability. The trailer must incorporate electrical systems, plumbing, HVAC, security features, and technology infrastructure to support full DMV operational capability during deployment and transportation.

Pricing is firm, fixed-price, and covers all design, fabrication, delivery, installation, warranty, and labor costs. Bidders must complete Exhibit A pricing page with unit and extended pricing for the single custom trailer unit. The finished mobile unit must receive DMV approval prior to operational deployment. Vendors must provide comprehensive qualifications documentation, demonstrate financial stability, comply with West Virginia procurement regulations, and carry appropriate insurance and bonding. The delivery location is the Division of Motor Vehicles at 5707 MacCorkle Avenue S.E., Suite 200, Charleston, West Virginia. Quotations should be submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305. Direct inquiries to buyer John W. Estep at 304-558-2566 or john.w.estep@wv.gov. Addenda No. 1 and No. 2 have been issued; vendors must acknowledge receipt of all addenda with their quotation submission.