Construction - Camp Dawson- Climbing Tower Repairs

The West Virginia Department of Administration Purchasing Division, on behalf of the West Virginia Army National Guard's Adjutant General's Office, is requesting quotations for climbing tower repair and upgrade services at Camp Dawson in Kingwood under CRFQ 0603 ADJ2700000009, with bids due August 27, 2026 at 1:30 p.m. EST. The mandatory pre-bid meeting was held August 13, 2026; vendor technical questions were due August 20, 2026 at 11:00 a.m. EST.

A valid REAL ID is required for facility access and pre-bid participation. A West Virginia contractor's license is mandatory, and bidders must demonstrate at least five years of experience and completion of at least five similar projects prior to award.

The scope includes filling cavities with structural epoxy, applying wood protective coatings to all wooden surfaces, applying textured anti-slip paint to stairs and platform edges, and reapplying yellow safety markings on a climbing tower measuring approximately 50 feet by 22 feet by 56 feet with an estimated surface area of 13,670 square feet, constructed of pressure-treated and glulam lumber. Work hours are Monday through Friday, 7:30 a.m. to 4:00 p.m., excluding state and federal holidays, with no weekend work permitted. Boom lifts are permitted for access on all sides. The agency will provide water from a wash pad for pressure washing. Contractors must identify all personnel, provide worker visitor badges, and undergo security validation. Contractors are responsible for all permits, licenses, compliance with OSHA and applicable Federal and State codes, waste disposal, site cleanup, and daily work site maintenance.

Pricing must be firm fixed price valid for 90 days from bid opening and must include all labor, materials, equipment, and supplies. Award is contingent on receipt of federal funding. Liquidated damages are assessed at $1,500 per day of delay plus a one-time fixed cost of $1,250 for Staff Judge Advocate review if work is not completed by the contract completion date. Bid bonds equal 5 percent of total bid amount; performance and labor/material payment bonds equal 100 percent of contract value. A two-year maintenance bond is required if work impacts existing roofing. The successful contractor must provide a one-year warranty on all parts, labor, and materials and provide training to Camp Dawson staff upon project completion. Bids are submitted to the Department of Administration Purchasing Division, 2019 Washington Street East, Charleston, West Virginia 25305, with work delivery to the Kingwood Armed Forces Reserve Center at 1707 Coonskin Drive, Kingwood, West Virginia.