Addendum No 1.pdf

Revised 6/8/2012

SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]

The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.

Applicable Addendum Category:

[ ] Modify bid opening date and time

[ ] Modify specifications of product or service being sought

[ ] Attachment of vendor questions and responses

[ ] Attachment of pre-bid sign-in sheet

[ ] Correction of error

[ ] Other

Description of Modification to Solicitation:

Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.

Terms and Conditions:

1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.

2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.

Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.

DEPARTMENT OF THE ARMY

JOINT FORCES HEADQUARTERS WEST VIRGINIA

1707 COONSKIN DRIVE

CHARLESTON, WEST VIRGINIA 25311-1026

, 2026

ADDENDUM NO. - CRFQ-ADJ270000000

RE:

TO:

FROM:

NOTE:

Construction – West Virginia Army National Guard Charleston, WV 25311

Prospective Bidders

West Virginia Army National Guard

This Addendum forms a part of the Contract Documents and modifies the original Bidding Documents.

PART 1 – INFORMATION FOR BIDDERS

END OF ADDENDUM

CRFQ ADJ2700000009 Camp Dawson Climbing Tower Repair

Responses to Questions

1. Question - Please that it is acceptable to the owner for the contractor to use a boom lift on all sides of the climbing tower?

Response - Yes

2. Question - Is it a requirement of the contract that the underside of the decking/platforms be coated or stained with the wood preservative?

Response - Underside of the decking and platforms need to be coated or stained.

3. Question - Please clarify whether the owner will make water available (including volume and pressure) for pressure washing during surface preparation, or if the contractor is solely responsible for providing their own water source for this purpose.

Response - We will provide water from the wash pad.

4. Question - Under General Construction Section 4.1 Experience, there is a statement that the contractor is to “have at installing the system.”

Please clarify this statement regarding the system.

Response - See the revised

Is the roof included in the scope of work under this contract? If so, please identify the required work.

Response – See response for question 4.

6. Are boom lifts (JLGs) permitted for use on site? If not, what access methods are approved? Is rope access or controlled descent (rappelling) permitted?

Response – yes, boom lifts are permitted.

7. Is there a preferred or required method for applying wood preservative/weatherproofing (e.g., spray, roller, or brush)?

Response – No, Preferred method.

8. If deteriorated wood requiring replacement is encountered, what are the required wood types, dimensions, grade, and treatment specifications?

Response - No

CRFQ ADJ2700000009 Camp Dawson Climbing Tower Repair

9. Does the scope require the application of the weatherproofing/sealant to all exposed wood surfaces of the climbing tower, including walls, platforms, stairs, railings, and structural members? Does this include the underside of platforms, or only readily accessible exposed surfaces?

Response - yes

10. How many coats of wood preservative/weatherproofing are required?

Response - Whatever the manufacture of the stain recommends probably 2

11. Will repaired areas require inspection and approval prior to coating?

Response - It will be inspected by the engineering office at building 301

12. Is sanding or other mechanical surface preparation required prior to applying the weatherproofing?

Response - You can sand or pressure wash

13. Is cleaning (pressure washing or other surface preparation) required prior to applying the weatherproofing?

Response - Yes

14. Will the Owner provide a water source for cleaning and surface preparation, or will the Contractor be required to furnish all water necessary to complete the work?

Response – See response to Question 3

15. What are the working hours permitted for this project? Are there any restrictions on workdays, weekends, holidays, or hours of operation due to Camp Dawson training activities or security requirements?

Yes, federal holidays and state holidays do apply, 7:30-4:00 is the workday, no weekends, there will be training restrictions. Everyone must have a federal I.D., no green cards will be accepted, and no violent felonies.

16. Will electrical power be available for the Contractor's use?

Response – Yes, on the tower and in the shelter.

17. Are there any additional background checks or security clearances required beyond obtaining base access?

Response – you will have to be vetted with the security personnel.

18. What inspection process will be used to verify completion of the epoxy repairs and coating application?

Response – Inspection by project managers

19. Are product submittals required prior to ordering materials?

Response - Yes

REQUEST FOR QUOTATION

Camp Dawson- Climbing Towers Repairs (Construction)

Revised 06/08/18

GENERAL CONSTRUCTION SPECIFICATIONS (No AIA Documents)

1. PURPOSE AND SCOPE: The West Virginia Purchasing Division is soliciting bids on behalf of the WV Army National Guard, Construction & Facilities Management Office, to establish a contract for the following:

PROVIDE ALL LABOR, MATERIAL, TOOLS, SUPPLIES, AND EQUIPMENT FOR

CLIMBING TOWERS REPAIR AT KINGWOOD ARMED FORCES RESERVE

CENTER IN KINGWOOD, WV. Contractor shall coordinate work through the Agency Project Manager.

Pre-Bid Meeting Directions- Pre-Bid meeting is scheduled for August 13th at 1:00pm

The Vendor shall furnish all materials, labor, and equipment necessary to complete all Construction Services. The Vendor shall furnish any incidental work, materials, labor, and equipment that are necessary to complete the Construction Services, even if such incidental work is not explicitly included in the Project Plans.

The award, execution and completion of this project is contingent upon receipt of federal funding; therefore, vendors are requested to honor the pricing submitted on their bids for 90 from the date bids are opened on this project.

Where brand names are shown, these names are intended to describe a quality of product, and in no way are intended to limit products of equal quality. Therefore, products of other manufacturers may be employed for this work provided they are of equivalent materials and construction, and are equally adaptable to the conditions as approved by the agency.

2. DEFINITIONS: The terms listed below shall have the meanings assigned to them below.

Additional definitions can be found in Section 2 of the General Terms and Conditions and in the Project Plans as defined below.

2.1 Construction Services means to provide turn-key construction, including all labor, materials, tools, supplies and equipment, to repair and upgrade the climbing towers at Camp Dawson, located in Kingwood, WV as more fully described in the Project Plans.

2.2 Pricing Page means the pages contained in wvOASIS, attached hereto as Exhibit A, or included in the Project Plans upon which Vendor should list its proposed price for the Construction Services.

2.3 Solicitation means the official notice of an opportunity to supply the State with

Construction Services that is published by the Purchasing Division.

2.4 Project Plans means documents developed by an architect, an engineer, the Agency, or another design professional, which are attached hereto as Exhibit B-C, that provide detailed instructions on how the Construction Services are to be performed. In the event that Project Plans contain drawings or other documents too large to attach in Exhibit B-C, Vendors can obtain copies in accordance with Section 9 of these Specifications.

3. ORDER OF PRECEDENCE: This General Construction Specifications document will have priority over, and supersede, anything contained in the Project Plans.

4. CONTRACT AWARD: The Contract is intended to provide Agency with a purchase price for the Construction Services. The Contract will be awarded to the lowest qualified responsible bidder meeting the required specifications.

5. SELECTION OF ALTERNATES: Pursuant to W. Va. Code § 5-22-1(f), any solicitation of bids shall include no more than five alternates. Alternates, if accepted, shall be accepted in the order in which they are listed on the bid form. Any unaccepted alternate contained within a bid shall expire 90 days after the date of the opening of bids for review. Determination of the lowest qualified responsible bidder shall be based on the sum of the base bid and any alternates accepted. This project contains No (0) alternates.

6. PERFORMANCE: Vendor shall perform the Construction Services in accordance with this document and the Project Plans.

7. SUBSTITUTIONS: Any substitution requests must be submitted in accordance with the official question and answer period described in the INSTRUCTIONS TO VENDORS SUBMITTING BIDS, Paragraph 4. Vendor Question Deadline. Vendors submitting substitution requests should submit product brochures and product specifications during the official question and answer period.

8. PROJECT PLANS: The checked box will apply to Project Plans for this solicitation.

No Additional Project Plan Documents: There are no additional Project Plans other than those attached hereto as Exhibit(s) B-C or any subsequent addenda modifying Exhibit(s) B-C.

9. CONDITIONS OF THE WORK

9.1. Permits: The Vendor shall procure all necessary permits and licenses to comply with all applicable Federal, State, or Local laws, regulations and ordinances of any regulating body.

9.2. Existing Conditions: If discrepancies are discovered between the existing conditions and those noted in the specifications, Vendor must immediately notify the Agency's representative. Vendor must also immediately notify the Agency if suspected hazardous materials are encountered.

9.3. Standard Work Hours: The standard hours of work for this Contract will be Monday through Friday from 7:30am to 4:00pm, excluding holidays recognized by the State of West Virginia. Any work outside of the standard hours of work must be approved in hours of work will not entitle Vendor to additional compensation.

9.4. Project Closeout: Project Closeout shall include the following:

9.4.1. Final Cleanup: Vendor shall perform the final cleanup activities listed below, along with any other final cleanup activities normally associated with the work performed under this Contract, prior to final inspection:

9.4.1.1.Contractor is responsible for removing all construction debris daily.

9.4.1.2.Contractor is responsible for removing and disposing of any demolished

9.4.2. Final Inspection: Vendor shall participate in a final inspection with the Agency . The purpose of the final inspection will be to identify deficiencies that need to be remedied prior to final acceptance of the work. Vendor shall at all times be obligated to perform in accordance with the Contract and must take all actions necessary to ensure that work complies with requirements of Contract prior to final acceptance. Final acceptance does not waive or release Vendor from its obligation to ensure that work complies with the Contract requirements. Vendor shall submit any warranty documents to the Agency project manager at final inspection.

9.5.Payment:

10.5.1 Agency shall pay flat fee as shown on the Bid Form, for all Contract Services performed and accepted under this Contract. Vendor shall accept payment in accordance with the payment procedures of the State of West Virginia.

10.5.2 Invoices shall be submitted for payment (in arrears) and must include the following information:

10.5.2.1 Invoice must include, at a minimum, invoice date, FEIN number, complete address of vendor and Contract number.

10.5.2.2 Invoices shall be mailed to the following address:

WV Army National Guard Construction & Facilities Management Office 1707 Coonskin Drive Attn: Accounts Payable Charleston, WV 25311

10. FACILITIES ACCESS: Performance of Contract Services may require access cards and/or required:

10.1. Vendor must identify principal service personnel which will be issued access cards and/or keys to perform service.

10.2. Vendor will be responsible for controlling cards and keys and will pay replacement fee, if the cards or keys become lost or stolen.

10.3. Vendor shall notify Agency immediately of any lost, stolen, or missing card or key.

10.4.

procedures.

10.5.

11. MISCELLANEOUS:

11.1. Contract Manager: During its performance of this Contract, Vendor must designate and under this Contract. The Contract manager must be available during normal business hours to address any customer service or other issues related to this Contract. Vendor should list its Contract manager and his or her contact information below.

Contract Manager: _________________________________________________

Telephone Number: ________________________________________________

Fax Number: ______________________________________________________

Email Address: ____________________________________________________

a. Liquidated Damages: Contractor shall pay liquidated damages in the amount of $1,500.00 per day of delay, plus a one-time fixed cost of $1,250.00 for Staff Judge Advocate review for work not completed after contract completion date. This clause shall in no way be considered exclusive and shall not limit the State or

EXHIBIT B PROJECT PLANS

12. GENERAL REQUIREMENTS:

13.1 Mandatory Contract Item Requirements: Contract Item must meet or exceed the mandatory requirements listed below.

13.1.1 All work to be performed according to specifications provided in the following attachments.

13.1.1.1 Exhibit A Bid Form

13.1.1.2 Exhibit C Scope of Work-Climbing Towers Repairs

13. PERFORMANCE: Vendor and Agency shall agree upon a schedule for performance of

Contract Services and Contract Services Deliverables, unless such a schedule is already included herein by Agency.

14. TRAVEL: Vendor shall be responsible for all mileage and travel costs, including travel time, associated with performance of this Contract. Any anticipated mileage or travel costs separately.

15. PROJECT SPECIFIC CONDITIONS OF THE WORK

16.1 Limits of Work

16.1.1 Work areas will be limited to those spaces required for access to the jobsites.

16.1.2 Some interior space may be utilized for temporary (overnight) storage of equipment and tools. Coordinate storage needs with the Agency Project Manager.

Vendor shall take full responsibility for the storage of any supplies or equipment on the jobsite, whether inside or outside. Agency cannot guarantee availability of its employees during off-hours (evenings, holidays, weekends, etc.) to provide access to any supplies and equipment stored inside.

16.1.3 Agency facilities shall remain in use during this contract. Contractor shall work with the Trades Specialist to coordinate the temporary access to work areas and otherwise provide for the Contractor needs to complete work. Contractor shall minimize disruption to building work areas and loading dock access.

Contractor shall be permitted reasonable use of building utilities including power, water and sanitary sewage disposal as required for conducting the work.

Contractor shall coordinate the location of service connections or use of receptacles with the Trades Specialist to avoid overloading existing circuits.

16.2 Contractor Visitor Badges

Contractor shall provide a list of all personnel working on this project within the facility.

include date of birth and cell phone number. Workers shall carry valid Contractor Photo ID Badges to be worn when working in the facility. Under no circumstances shall a worker be assigned to this project without the validation first being submitted to the WV Army National Guard and approval given.

16.3 Work Restrictions

Access to the buildings shall be coordinated with the Owner. Contractor shall not leave open doors unattended and shall close doors when not in use.

These are non-smoking buildings. Smoking is not permitted within the buildings or near entrances, operable windows or outdoor air intakes.

Vendor MAY NOT block access to any fire hydrant located at jobsite.

Vendor MAY NOT block access to parking lot entrances and exits without prior approval of the Agency.

16.4 Parking

Some parking is available on the project sites. Parking in non-designated areas is not vehicles may be brought on-site for loading & unloading or to provide equipment necessary for conducting the work.

Use of loading dock areas or sidewalk areas for parking is strictly prohibited.

16.5 Codes

All work is to be performed in compliance with applicable Federal and State codes including but not limited to the International Building Code, International Mechanical Code, Life Safety Code, NEC, OSHA, UL, ANSI, ASME and related standards.

16.6 Safety

All applicable local safety and OSHA rules and guidelines shall be met by the Contractor.

Work shall be subject to verification and inspection by WV Army National Guard Safety representatives. Such verification shall not relieve the Contractor from meeting all applicable safety regulations and inspection by other agencies.

16.7 Hot Work Permit

performs any work that could result in a fire hazard. Owner will review work area and issue take proper precautions and may be required to provide a Fire Watch as a condition of the permit.

16.8 Workmanship

Contractor shall complete all work in a neat and workmanlike manner. All work shall be done using new materials in a manner that meets commercial quality standards. Work shall be neat, true, plumb and square, as applicable. Contractor shall verify all dimensions.

Revised 8/24/2023

ADDENDUM ACKNOWLEDGEMENT FORM

SOLICITATION NO.:

Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.

Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.

Addendum Numbers Received:

(Check the box next to each addendum received)

[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10

I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.

I further understand that any verbal representation made or assumed to be made during any oral discussion held between representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.

Company

Authorized Signature

Date

NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.