Computer Room Cleaning FLP

The City of Philadelphia is soliciting quotes for one-time full-service computer room cleaning at its Free Library of Philadelphia location (1901 Vine Street) under Small Order Purchase contract B2727943, with quotes due September 10, 2026. The contract will be awarded as a whole or by line item, at the City's discretion, to the lowest responsive and responsible bidder; vendors must quote all items to be eligible for award.

Vendors must hold a minimum of five years' experience in computer room cleaning services. The scope covers a 1,848 square foot data center with detailed sub-floor plenum cleaning using HEPA/ULPA vacuums, exterior decontamination of accessible equipment using static dissipative solutions, floor surface cleaning with anti-static chemical application and manual agitation, fire sensor decontamination, and cabinet/rack interior and exterior cleaning. The work must be completed between purchase order issuance and June 30, 2027. A comprehensive written environmental audit is required as part of the deliverable.

The estimated total contract value is $99,000, adjusted annually by CPI-U percentage increase from January 1, 2020 to the most recently published CPI-U and rounded to the nearest one thousand dollars. The initial term is one year commencing on the Effective Date, with renewal options at the City's sole discretion for up to three additional one-year periods, not to exceed four years total. All quoted prices remain valid for 60 days from submission or throughout the contract term for Requirements Contracts.

Vendors must be registered in PHLContracts and submit a fully executed Consent and Authorization Agreement prior to bid closing. Successful contractors must obtain a Philadelphia tax identification number and comply with city business income and receipts tax, net profits tax, and city wage tax requirements. Minimum insurance includes Workers' Compensation at statutory limits, General Liability of $500,000 per occurrence, and Automobile Liability of $300,000 per occurrence. Site inspections prior to bid submission are available by contacting Randolph Rivera at 215-686-5438.